Reporting to the Vice President for Finance and Business Affairs, the Director of Human Resources oversees all employment policies and practices, compensation and benefit programs, staff development, and overall quality of work life in alignment with the University’s Mission and Foundational Principles. This includes serving as a collaborative partner to all colleagues who manage and supervise personnel and providing support and coaching to management on matters relating to employee development, performance assessment and management, employee relations, work / life balance, compensation and benefits, and government regulations and regulatory bodies.
Essential Duties, Tasks, and Responsibilities
Collaborates and works effectively with diverse constituencies including staff, administration, faculty and students and other stakeholders for the purpose of enhancing the human resources processes and overall employment experience.
Develops and recommends policies and practices reflecting best practices and alignment with Malone’s mission and ethos.
Serves as a resource to staff, administration and faculty in areas related to human resources policies and practices.
Provides oversight of all HR services including, but not limited to employee relations, orientation and onboarding, recruitment and selection, and performance assessment and management.
Overseas the University’s recruiting and hiring process, including serving as a consultant to search committees, hiring managers and administration.
Overseas and facilitates the development of employee initiatives to enhance the work life balance within the university community.
Serves as an employee advocate as needed regarding employment practices. Counsels employees and supervisors on employment related issues.
Maintains employee handbook(s) and Human Resources documents within the Malone Xpress HR document portal.
Reviews and approves all requests for non-academic position posting for replacement and new positions. Employs strategic placement of external postings to ensure diverse and missionally aligned candidate pools.
Provides guidance and resources to supervisors in addressing performance, work related behavior issues, disciplinary actions and procedures.
Oversees and monitors regulatory compliance in relevant areas including but not limited to Equal Employment Opportunity (EEO), American’s with Disabilities Act (ADA), Family Medical Leave Act (FMLA), worker’s compensation, unemployment and employment practices.
Maintains a working knowledge of federal and state laws/regulations affecting human resource management. Identifies trends and modifies operational procedures to conform to law/regulation changes.
Maintains the University’s HRIS database (Jenzabar), department files, and personnel records.
Generates staff accounts and maintains faculty/staff accounts in collaboration with the Information Technology Department.
Manages all aspects of compensation management working closely with payroll and finance regarding inquiries, problem resolution, and establishing payroll processes and forms.
Oversees and manages the Benefits Coordinator, Payroll Specialist and Student Employment Coordinator.
Serves as the university’s Affirmative Action Officer and identifies and addresses matters that emerge in the context of and relating to affirmative action.
Receives and facilitates resolution of grievances and investigates complaints regarding university or government concerns and / or compliance.
Serves as the administrator of the Datasource security background check program for faculty and staff applicants.
Oversees submission and tracking of University employee driver authorizations.
Serves on committees and task forces as assigned.
Overseas and maintains departmental budget.
Serves as a participant in the department’s strategic planning, as main administrator of the department’s Higher Learning Assessment, and as a participant in other work groups, employee forums, and other key University committees.
Strives to reflect the University’s Foundational Principles to co-workers and constituents.
Fulfills other duties as assigned.
The ability to articulate and support the University’s evangelical Christian mission and embrace Malone’s Friends heritage and Community Standards; an expressed appreciation for Malone’s Foundational Principles and Educational Goals; a Bachelor’s degree; four to eight years of progressively responsible experience in human resources administration; and, a working knowledge of HR practices is required. A Master’s degree and / or SHRM certification and experience in higher education is preferred.
Essential knowledge includes a demonstrated ability to collaborate with a wide range of people, a commitment to diversity, and a demonstrated ability to efficiently and effectively solve problems, initiate solutions and implement projects independently. A proven record of leadership, management, and supervisory acumen, including the ability to develop and lead a cohesive team. The ability to promote diversity and cultural competencies within the division. A proven record of dealing with sensitive issues and confidential information with integrity and discernment. Proven effective relational skills and ability to communicate effectively both in writing and verbally. Demonstrated working knowledge of and the ability to implement best HR practices.
Required abilities include significant working knowledge of Word, Excel, Power Point, Outlook and other business application software. Previous experience with Jenzabar or a comparable enterprise system. Understanding confidentiality in the use of personnel and student information (i.e., FERPA laws) is required.
Current valid driver’s license and availability for occasional regional travel is required. Hours per week are anticipated to vary based on the needs and fluctuations of service. Evening, weekend and overnight commitments may be necessary at times.
About Malone University
Malone University is a Christian university for the arts, sciences and professions, in the liberal arts tradition. The University is affiliated with the Evangelical Friends Church – Eastern Region. The students, faculty and staff represent more than 35 denominations. Total enrollment is approximately 1,700 students with 1,300 undergraduates in traditional and degree completion programs and 400 students in one of five master’s programs