Reports To: Assistant Head for Finance and Operations
Status: Exempt, full-time, generous benefits
Cate School invites applications for the Director of Human Resources position. Reporting to the Assistant Head for Finance and Operations and a new role within the Cate community, the Director of Human Resources is responsible for the direction, planning, and implementation of human resources functions and activities. This person serves as the community’s liaison and go-to resource for a broad range of Human Resources needs including: Employee Relations, Performance Management, Employee Benefits, Recruitment, Compensation Systems and Structures, Regulatory and Legal Compliance, and the administration of related Human Resources programs. This position partners with the Controller on all benefit/payroll related issues and is supported by associates in the Business and Head of School offices. The Director will need to respond to and understand the culture of our residential community in order to support and inform the work of the faculty and staff, to build practices that enable all employees to grow in their professional roles and to contribute to a productive, equitable, and inclusive working environment. This involves managing employee relations, including advocating and coaching/advising as appropriate. The successful candidate will not only maintain a strategic role and have an entrepreneurial spirit but will also be required to be “hands-on” in completing administrative tasks. Working at Cate School requires a commitment to the mission and values of the school.
Cate School complies with the Americans with Disabilities Act (ADA) and considers reasonable accommodations that may be necessary to perform the essential functions of the job.
Essential Duties and Responsibilities
Oversee and participate in the on-boarding and exit process for all new and existing employees
Maintain Human Resources files
Assist in writing and updating job descriptions
Process changes including but not limited to new hires, change of status and terminations
Partner with the Director of Inclusion and the Inclusion Core Team to develop programs and policies that support the optimal growth and sense of belonging for every employee
Review and update as appropriate Cate’s Employee Handbook/HR related policies and forms, including researching and advising the school’s senior leadership team relative to best practices and other relevant standards
Be self-directed with proven ability to assume responsibility, work independently, creatively solve problems, and move work/projects to completion with minimal supervision
Recommend, coordinate, and deliver (when necessary) training programs for employees
Manage the development of employee and manager training programs through administering policies that provide a safe, respectful, and supportive workplace
Work with Department Chairs to coordinate consistent and thorough performance management check-ins with faculty, including upward/360 reviews
Work with administrative departments to ensure goal setting and assessments are conducted regularly, including upward/360 reviews
Create structures to manage performance management across responsibilities (i.e. as a teacher, as a coach, as a dorm parent, etc) and determine how they are assessed
Partnering across the School to develop growth pathways for all professionals.
Using the software system, Folio, work with administrators and individuals to identify and articulate both campus wide and individual annual goals
Create an environment where providing constructive feedback is understood, embraced, and desired
Oversee the school’s benefits program as well as identify new potential benefits. This includes but is not limited to managing the annual renewal and working with the Assistant Headmaster for Finance and Operations on benchmarking to ensure that the school continues to provide a high quality and competitive overall benefits program, while being fiscally responsible.
Serve as the administrative point of contact for benefit related questions
Actively manage and lead the administration of the school’s 403(b) retirement savings plan, which includes employee education, report generation, census testing, compliance monitoring, and assisting with the annual plan audit
Oversee the employment process for all open positions. This includes developing and supporting outreach efforts that identify individuals who share our mission and reflect the diversity of the community we serve.
Assist the Assistant Head of the School and Director of Equity and Inclusion with recruiting of Faculty
Assist the Assistant Head of the School and Director of Equity and Inclusion with onboarding and orientation of new employees.
Support other hiring managers across campus in their recruiting to attract and retain a diverse applicant pool
Compensation Systems and Structures
Plans and coordinates the annual performance and compensation review process for Faculty and Staff positions. This includes participating in, or obtaining, relevant salary surveys and benchmarking studies as appropriate and making related recommendations.
Works with the Head of School to advise on compensation strategies, equity studies, and contracting processes for faculty and staff
Regulatory and Legal Compliance
Assist with Federal and State compliance programs and training
Manage all administrative aspects of the leave of absence and workers compensation programs in accordance with the applicable federal and state employment laws
Serve as point of contact for employees regarding leave of absences and workers compensation
Research, create and maintain leave of absence, workers’ compensation and compliance related documents
Ensure the organization complies with all applicable laws/regulations, proactively identifies any employment law changes, and advises management as appropriate
Oversee accurate and timely HR reporting (internal and external/statutory) and that benefit related bills are accurate, processed promptly and reconciled on a regular and/or as needed basis
Equal Employment Opportunity Policy
Cate School is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, childbirth, marital status, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, gender identity, genetic information or any other category protected under federal or local law.
Education and Experience
Bachelor’s degree from an accredited college/university, Master’s degree in a related field preferred
Experience working in an academic environment preferred
4+ years' experience working within Human Resources
Experience administering FMLA, CFRA, military, pregnancy disability, parental and personal leaves and workers compensation
Demonstrated understanding of State and Federal laws
Demonstrated understanding and knowledge of employment laws /regulations, and all other functional areas (e.g., employment, benefits, employee relations)
Commitment to high standards in work quality and the work environment
Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic client population
Excellent verbal and written communication skills, including the ability to express oneself clearly and concisely, and successfully interact with colleagues at all levels. This includes the ability to de-escalate circumstances when needed
Ability to handle sensitive employment information and records with discretion and confidentiality as appropriate
Excellent listening skills, including the ability to discern information and operate with objectivity, discretion, and confidentiality
Strong communication skills and the ability to quickly think and make decisions.
Comfort developing skills in growth areas
Ability to pay attention to the minute details of a project or task
Conscientious in aligning tasks, projects and procedures with the goal of providing our school and business partners with exceptional service
Ability to take responsibility for own work, establish trust, and be receptive to feedback.
Be respectful and inclusive; work well with others regardless of level, background or opinions; maintain positive and professional relationships.
Proficiency in computer and online programs, databases, and platforms. This includes, but is not limited to, the world of Google products and software, video software, and MS Office.
Ability to prioritize and complete tasks/assignments/projects within established time frames, including the ability to stay focused and manage multiple projects/activities simultaneously
Fluency in Spanish required
Society for Human Resources Management Certified Professional (SHRM) Certification preferred
Oral/written communication, problem solving, teamwork, leadership, professionalism, career management, administrative expert, human resources knowledge, proactivity, advising, coaching, recruitment and selection, inclusivity, intercultural sensitivity and language skills, analytically driven, HR reporting skills
Ability to lift 20 pounds, using proper lifting techniques
Ability to sit, stand, and/or move around the applicable working environment as needed
Ability to travel safely and comfortably around our campus
Ability to use a keyboard (or an alternative input device) and other office equipment
Ability to read information in printed material, on a computer screen, and/or on a mobile device/laptop for extended periods of time
To Apply: Please send a resume and cover letter to Hallie Greene (email@example.com), indicating “Director of Human Resources” in the subject line of the e-mail.
About Cate School
For more than 100 years, Cate has combined the best of East Coast tradition and West Coast
energy and innovation in the service of highly motivated, independent-minded students.
Residential life is structured to develop well-being and leadership through the practice of self
discipline and service. In addition to an inquiry-driven curriculum designed to elicit the greatest
possible growth in every student, all students participate in an extracurricular program that
includes athletics, drama, music, dance, community service, and an extensive outdoor program.
With more than 50 honors and advanced courses, the Cate curriculum can meet the demands of
the most ambitious students. A typical applicant to Cate has impeccable character, a history of
high academic achievement, and is mature, curious, adventurous, and willing to assume
responsibility and independence.