The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.
Provide HR support to departments and division in core HR areas including divisional initiatives, talent management, recruitment, onboarding and engagement
Serve as primary point of contact for individuals entering Library HR
Schedule HR-related meetings, vendor visits, tours, training, and unit orientations
Support onboarding for new hires to include posting to job sites, scheduling interviews, conducting reference checks, initiating background checks, creating offer letters, and sending out new hire emails
Create and maintain HR Forms and post to appropriate sites to include Loop
Maintain employee files
Schedule individual appointments with members of Library HR as appropriate
Order office supplies
Payroll/paycheck pick up bi-weekly and monthly, if necessary
Delivery of pertinent information to University stakeholders and run departmental errands
Other duties as assigned
Exhibit business acumen and organizational astuteness
Communicate effectively and with influence
Display emotional intelligence
Exhibit resilience and optimize resources
Foster partnership and collaboration
Education, Experience or Certifications:
High school diploma or equivalent required
Bachelorâ™s degree preferred
A minimum of one (1) year of relevant experience required preferably in a human resources, academic, or business environment.
Demonstrated ability to handle confidential matters with discretion required.
Ability to manage interpersonal relationships and interact with clarity, tact and courtesy with faculty, students, and others required.
Demonstrated excellent verbal and written communication skills required.
Excellent customer service skills required.
Demonstrated ability to exercise sound judgement required.
Strong sustained attention to detail and accuracy required.
Ability to work independently and as part of a team required.
Demonstrated ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
Experience with Workday or other HRIS preferred.
Marketing or web authoring experience preferred.
Technical Knowledge or Skills:
Ability to learn and use a range of position-related computer applications required.
Intermediate working knowledge of Microsoft Office required.
Working Conditions and Physical Requirements: (if applicable)
Ability to travel around University Campus for errands and departmental deliveries.
Cover Letter (required)
Reference List (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR10611
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.