The Nightingale-Bamford School is looking for a Human Resources Director.The HR Director will support Nightingale’s HR administrative needs, including benefits administration; maintenance of employee records; interpretation of personnel policy; processing payroll; coordinating annual effort reporting; and overseeing personnel systems.
The HR Director will report to Chief Financial and Operating Officer. The HR Director will be part of a small team and oversee the Human Resources Associate and will work closely with the Associate Director of Finance. More importantly, the HR Director will partner with all faculty and staff, Nightingale’s most important asset.
We are looking for someone who will think and act in a strategic manner while ensuring seamless execution of daily operations.This position is 80% HR operations and 20% employee relations.We would like to hire someone who is hands-on, creative problem-solver, has previous HR generalist experience and wants to advance in the HR field. The person should be willing to take risks, question the status quo and continuously strive to improve systems and processes. The person needs to be extremely customer service oriented, always anticipating the employees’ needs. Positive attitude and teamwork approach are essential to be successful in this role.
Responsibilities include, but not limited to:
Payroll, Benefits and Compensation
Ensure accurate and timely payroll.
Assist employees with HR requests and in the day-to-day efficient operation of the HR Department.
Administer employee benefit programs including retirement plans, medical, dental, vision, life insurance, disability, etc.
Evaluate and compare existing benefits with those of peer schools to ensure benefit packages remain competitive.
Work with the CFO, Associate Director of Finance and benefits broker on annual benefits renewal to maintain premium benefits and manage costs.
Work with benefits broker to ensure benefits documentation is updated, compliant, and available to employees upon request.
Oversee and ensure ERISA, ACA and HIPAA compliance in all areas of benefits administration.
Ensure that insurance enrollments, COBRA notices for new elections and COBRA notices for terminations are completed accurately and in a timely fashion.
Assist with healthcare claims issues when necessary, responding to benefits questions and directing benefits issues to the appropriate carrier as necessary.
Perform retirement plan administrator duties, including overseeing the audit and ERISA filings and serving as point of contact for employees and retirees regarding their retirement plans.
Dispute claims for insurance, Workers Compensation and Unemployment Compensation as necessary.
Manage the process for requests of various leaves of absence, ensuring compliance with all federal and state leave policies.
Complete marketplace/industry surveys including NAIS/DASL, etc.
Lead the annual budget process for compensation and benefits with CFO.
Prepare annual employee contracts and compensation letters.
Records Maintenance and Compliance
Maintain personnel and payroll records, including time and attendance information, appointment data, and other personnel information in compliance with applicable laws, regulations, and policies.
General research and analysis on special Human Resources and Payroll projects.
Organize confidential active and inactive employee personnel files.
Ensure compliance with all applicable laws and regulations, including coordination of Sexual Harassment Prevention training for supervisors and Child Abuse prevention training for all employees, including coaches.
Assist in the administration, interpretation and application of personnel policies and procedures. Recommend improvements and/or changes.
Update the employee handbook and establish an annual schedule for its review.
Lead both internal or external investigations of employee complaints.
Consult with outside legal counsel on employment law matters, as necessary.
Maintain various databases (e.g., Paycom).
Assist in the accurate entry of data into HR system for new hires, terminations, employee status changes, supervisor changes, address changes, and other personnel information.
Employee Recruitment and Onboarding
Ensure hiring processes and policies are in compliance with all applicable laws, regulations and policies and are consistent with The Nightingale-Bamford School’s deep commitment to Diversity, Equity and Inclusion.
Manage the hiring and appointment processes for all classes of employees, including assisting hiring managers and search committees to develop positions, write job descriptions, request appropriate salary levels, define and implement recruitment plans.
Conduct new hire orientations. Ensure that new hire paperwork is completed.
Review current new hire orientation and onboarding process, recommending changes and supporting or leading implementation of them, as needed.
Systematize and implement procedures for hiring, appointing, orienting, training and developing employees in conjunction with school leadership.
Recruit for temporary staffing needs.
Create, update, and maintain all job descriptions.Recommend job classifications.
Training and Development
Assess the current state of staff training and coaching; implement recommended changes through the development of a staff professional development program.
Identify outside resources to provide training on child abuse prevention, anti-sexual harassment, and other critical trainings.
Performance Management and Employee Relations
Support performance management processes for both faculty and staff.
Serve as an advisor and accountability partner to supervisors around effective coaching and management.
Counsel managers and senior leaders on matters of employee discipline, policy, and practices.
Work to mediate conflicts among faculty and staff, recommending steps for resolving interpersonal relationship issues.
Be readily available to listen and provide counsel for employee questions and concerns.
Bachelor's degree in business administration, human resources organizational management or a related field required.
Commitment to building a diverse, inclusive, and equitable workplace.
Strong working knowledge of human resource concepts, practices, and procedures.
Strong working knowledge of federal, state, and local employment laws such as FMLA, FLSA, ADA, etc.
A minimum of 6 years of human resource generalist experience, including payroll administration, employee relations and personnel budget oversight. Some staff supervisory experience.
PHR or SPHR certification preferred.
Strong interpersonal and leadership skills.
Proficiency with Microsoft Office Suite and human resource information systems.
Basic working knowledge of budget management practices.
Excellent writing and oral communication skills; attention to detail and ability to multi-task required.
Customer service orientation and strong problem-solving skills.
Demonstrated tact, discretion, and diplomacy.
Experience working in human resources function in an independent school or higher education setting.
All interested candidates should submit a cover letter and resume to The Nightingale-Bamford School website. Please specify for Human Resources Director Position.
The Nightingale-Bamford School
Founded by two bold, visionary entrepreneurs in 1920, The Nightingale-Bamford School mission is to inspire girls to go beyond barriers. Tied to this mission is a broader vision of students who are joyful learners who have the intellectual depth and courage to be critical thinkers, compassionate citizens, and agents of their own lives. Nightingale educates girls’ minds and hearts and, in so doing, infuses their lives with meaningful relationships, teaching them to value difference as a means of growth, and empowering them to question the status quo with confidence, empathy, resilience and reason.
Nightingale’s commitment to social justice requires that all community members engage actively and thoughtfully in work around diversity, equity and inclusion. We actively encourage applications from candidates with broad and diverse backgrounds.
There are currently 679 students enrolled in the school. Average class size is 12, student to faculty ratio is 6:1. The school is located on the Upper East Side in Manhattan near many museums and Central Park. Students come from throughout New York City, Westchester, and New Jersey.
Equal Employment Opportunity
It is the policy of the School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, actual or perceived domestic violence victim status, disability, veteran status, or any other characteristic protected by applicable law. The School’s employment practices and decisions adhere to the principles of non-discrimination and equal employment opportunity.
This commitment to equal opportunity applies to and is reflected in all School activities, including, but not limited to, recruiting, interviewing, hiring, staffing, training, promotions, compensation practices, employee benefits, social programs, discipline, and termination of employment. The School maintains zero tolerance for violations of this policy and expects all employees to abide by and support this policy without reservation.
About The Nightingale-Bamford School
Founded in 1920, Nightingale-Bamford is an independent school for girls, enrolling 679 students from Kindergarten through Class XII. The schoolhouse consistes of 97,000 square feet with a regulation-size gymnasium, auditorium with computerized sound and lighting systems, state-of-the-art science laboratories, computer rooms and library technology. The school is accredited by the New York State Association of Independent Schools.Full-time faculty members:92 Average tenure at Nightingale: 11 years