Requisition Number: 2021S013Posting Full Time/Part Time: Full Time Division: Finance and Administration Department: Human Resources
Department Statement: The Human Resources Department seeks to provide leadership and expertise on human resource issues by serving as internal consultants to University employees. It is the goal of the Human Resources Department to develop and support a diverse workforce; to attract and retain quality employees; to facilitate open, two-way communications between supervisory and staff personnel; to develop and maintain a climate of mutual trust, confidence and sensitivity to the needs of our employees and the University; and to build and enhance motivation, a spirit of cooperation and job satisfaction. We seek to serve as advocates for equity, diversity and inclusion, to provide excellent customer service and to strengthen and support the University in achieving its aspirations through the human dimension.
Accountabilities: Accountable for administering and supporting the daily functions of the Human Resources Department by leading assigned functional areas and supplementing support for all functions of the department as an HR generalist. Primary areas of accountability will be focused on onboarding, employee and labor relations, compliance and policies and supporting HR management.
Onboarding: Accountable for creating a supportive and welcoming environment for new hires to ensure a successful experience. To include providing guidance to supervisors on successful onboarding practices. Develops, coordinates and provides orientation and follow up through early stages to both new employees and supervisors. Coordinates new hire orientation.
Employee and Labor Relations: Accountable for providing on-going coaching and counseling to both employees and managers regarding workplace issues, disputes and grievances. Responsible for assisting with all bargaining units to maintain positive, sustainable relationships. Responsible for support of negotiations with bargaining units. Coordinates exit interview survey process and conducts in person interviews as requested, compiles data and monitors for trends.
Compliance and Policies: Accountable for monitoring and researching regulatory changes, analyzing the impact and drafting proposed policy changes. To include updating Staff Handbook and labor agreements. Provides support in preparation of personnel action and legal documents.
HR Management: Accountable for supporting a broad spectrum of HR functions to enhance overall knowledge of expertise and to supplement support to other administrators. These areas may include: Workforce planning: working with supervisors to determine needs, develop job descriptions, analyze market salary data and provide comparisons to budget. Annual salary process: preparing data for annual salary review and recommendations, including market data analysis and responding to surveys, compiling bonus recommendations. Research and analysis: conduct research, analysis, and studies to address issues and challenges related to human resources; track KPI's, assist with recommendations to resolve problems and enhance services. Program effectiveness: review effectiveness of current programs, policies and procedures and recommend revisions accordingly. Strategic and program support: Researches and consolidates information required for analysis of human resources operations and prepares special projects as assigned. Provides support for strategic initiatives and projects. Serves on University committees, as a representative of HR.
Employee Engagement: Accountable for working as a team member in the delivery of exceptional service. Responsible for providing thorough responses to employee questions regarding policies, procedures and programs. Responsible for assisting with office coverage, as needed, including answering phones and assisting customers as necessary to supplement the overall delivery of service.
Professional Experience/Qualifications Minimum of 7 years’ progressive experience in human resources positions in the areas of outlined responsibilities.
Requires strong interpersonal and communication skills, both verbal and written; ability to compose a variety of communications and reports.
Strong organizational skills coupled with attention to detail.
Requires initiative and the ability to prioritize.
Demonstrated technical competency including proficient use of Microsoft Word, Excel and PowerPoint, Google documents and other comparable software programs is required.
The ideal candidate should possess the ability to multi-task in a busy team-orientated environment.
Must be capable of working collegially with a diverse group of faculty, staff and students on a daily basis.
Preferred Qualifications Experience and knowledge of Banner and PeopleAdmin or comparable human resources information systems/ software is preferred.
Report writing experience preferred.
Education Candidates must possess a bachelor’s degree or an equivalent combination of education and experience.
Work Schedule: Weekdays
Job Open Date: 04/02/2021
Job Close Date: 5/5/2021
Open Until Filled No
Special Instructions Summary Colgate is committed to attracting and retaining a diverse faculty, staff, and student population.
We strive to be an inclusive community — one that embraces and values diversity (in the broadest sense possible) in an environment of mutual respect, communication, and engagement. A variety of cultures and perspectives enriches the quality of campus life, and the opportunity to share different views and experiences is at the core of Colgate’s educational enterprise.
These differences can include but are not limited to: race; ethnicity; gender and gender expression; sexual orientation; socioeconomic status; geographic background; national origin; culture; age; mental, cognitive, and physical abilities; religious beliefs; and political beliefs.
As a result, we ask all candidates seeking consideration for the Assistant Director, Human Resources position to submit a diversity statement with their application materials.
You can upload the statement under the Diversity Statement document heading.
A diversity statement may be any length (e.g. a short paragraph, a page) explaining your experiences, contributions, and/or commitments related to diversity, equity, and inclusion. Examples of topics you may discuss include (but are not limited to): 1) how your experiences or competencies might serve to advance the university’s commitment to creating a diverse and inclusive campus, 2) your experiences working with diverse populations, or 3) how you will contribute to the university’s strategic initiatives in this area (see Colgate’s Diversity, Equity, and Inclusion Plan).
EEO Statement It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act CAMPUS CRIME REPORTING AND STATISTICS The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at firstname.lastname@example.org. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.