Purpose Statement: The job of Assistant Superintendent - Human Resources is done for the purpose/s of planning, implementing, directing and maintaining the Human Resources functions of the district; providing information and recommendations to the Personnel Commission, Governing Board, Superintendent, staff and/or public; maintaining staffing to ensure that certificated and classified personnel functions conform to district/state/federal requirements; and managing a wide variety of administrative processes. Under the direction of the Superintendent the Assistant Superintendent - Human Resources is responsible for planning, organizing, implementing and directing classified personnel management services including administration of the Merit System in accordance with the California Education Code and implementation of the Personnel Commission rules and regulations. Under the direction of the Superintendent the Assistant Superintendent - Human Resources is responsible for planning, organizing, implementing and directing certificated personnel management services including Employee/Employer relations and negotiations for the District.
Administers a wide variety of personnel policies and programs (e.g. orientation, contracts, compensation schedule, etc.) for the purpose of conforming to district policies, relevant laws, contracts and agreements.
Administers provisions of labor contracts and professional association agreements for the purpose of ensuring personnel practices are in compliance.
Assists other personnel for the purpose of supporting them in the completion of their work activities.
Assists Personnel Commission, Superintendent, and Governing Board for the purpose of providing support with their ongoing functions.
Certifies for payroll purposes that all District personnel are employed and are correctly placed on the current salary schedules for the purpose of complying with provisions of rules, regulations and laws.
Collaborates with other district administrative personnel, for the purpose of implementing and/or maintaining staffing, services and programs.
Composes and prepares a wide variety of written materials (e.g. reports, memos, letters, policies, affirmative action statistics, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Conducts or arranges for classification and salary studies and recommends changes in classifications, qualifications, and ranges to the Commission for the purpose of maintaining equitable relationships among positions in the district.
Develops and monitors budgets and fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
Develops staffing proposals for the purpose of meeting District goals within budget considerations.
Directs the establishment and maintenance of all procedures required for the administration of the personnel program for the purpose of complying with Merit System laws, Education Code, the Personnel Commission rules, policies of the Governing Board, collective bargaining agreements and any other applicable laws and regulations.
Interprets rules, regulations and procedures, and arranges for hearings when actions are appealed to the Personnel Commission for the purpose of complying with policies, rules, contracts and legal requirements.
Investigates grievances and/or complaints from employees (e.g. sexual harassment, pay and/or assignment disputes, etc.) for the purpose of reaching resolutions that provide a healthy work environment and compliance with applicable regulations, policies and laws.
Maintains personnel records for the purpose of ensuring documentation is available for recruiting, hiring, retaining, assigning and promoting personnel and ensuring documentation of personnel practices is in compliance with district, state and federal requirements.
Monitors a variety of programs and processes (e.g. employee evaluations, staff development, orientation, employee recognition, unemployment claims, etc.) for the purpose of directing staff activities and complying with established financial, legal and/or administrative requirements.
Monitors personnel policies, programs, and services for the purpose of ensuring conformance to relevant contracts.
Oversees a wide variety of personnel processes (e.g. equal employment opportunity recruitment, selection and hiring; development/analysis/interpretation of examinations and interviews, eligibility lists, orientation, etc.) for the purpose of filling openings with qualified personnel and ensuring compliance with district, state and/or federal requirements.
Participates in meetings, workshops and seminars with a variety of people (e.g. representatives of employee organizations school officials within/outside the district) for the purpose of conveying and/or gathering information required to perform functions.
Presents information on a variety of topics (e.g. compensation, benefits, credentialing, employer/employee rights/obligations, contract interpretation, etc.) for the purpose of providing support and/or conveying information regarding personnel practices and policies.
Processes employment related decisions (e.g. hiring, promoting, terminating, salary placement, etc.) for the purpose of implementation of the decisions.
Recommends rules, policies, procedures and/or actions for the purpose of providing direction for meeting the district's goals and objectives.
Recommends solutions to a variety of complex issues for the purpose of addressing the needs and responsibilities of the district.
Represents the district in collective bargaining processes for the purpose of assisting district negotiation of labor agreements.
Researches a wide variety of information (e.g. credentialing, current personnel practices, policies, codes, laws, etc.) for the purpose of providing information, recommendations and/or addressing a variety of administrative requirements.
Supervises assigned personnel (e.g. recruiting, interviewing, evaluating, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving department objectives within budget.
Supervises personnel record keeping procedures for the purpose of ensuring personnel processes (e.g. hiring, placing and promoting personnel) are in compliance with district, state and federal requirements.
Trains and assists administrators in various personnel processes (e.g. interviews, evaluation, documentation, etc.) for the purpose of ensuring consistent practices in compliance with laws, policies, rules and negotiated agreements with bargaining units.
Responsibility Responsibilities include: working independently under broad organizational policies to achieve organizational objectives; managing a department; and supervising the use of funds. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the Organization's services.
Working Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 85% sitting, 10% walking and 5% standing. The job is performed under minimal temperature variations.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities
SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: To qualify for this senior management position, candidates would have demonstrated skills dealing with management matters/issues, especially as related to personnel; skills in the management of collective bargaining agreements, listening to complaints regarding personnel, and the identification and implementation of resolutions to personnel matters; developing and administering budgets, establishing and monitoring priorities and goals, administering and evaluating projects and/or programs, and exercising a significant degree of independence, latitude, and judgment on various job-related matters; leadership skills in the area of setting and maintaining an effective organizational climate and staff morale; developing and implementing staff development and training programs; interpreting, administering, and making decisions which comply with organizational policies and state and federal personnel regulations/laws.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: A working knowledge of the principles and practices of public school personnel administration, including but not limited to certificated and classified school personnel recruitment and selection, classification, retention, promotion, dismissal and labor relations.
ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: Plan, organize, and direct a district-wide employee training program, supervise and evaluate subordinates, effectively communicate orally and in writing, assemble and analyze data and make reports to supervisors, district Superintendent, the Personnel Commission and the Governing Board. Based on collected data, make recommendations to the Superintendent and Personnel Commission. Establish and maintain cooperative working relationships with school administrators, Personnel Commission, Governing Board, employee organizations, employees and the general public.
Additional Salary Information: Annual stipend for Masters degree $2,213 or Doctorate degree $3,309, Health & Welfare package of $6,500 per year, $50,000 life insurance policy, Income protection plan.