Classification Title: Administrative Coordinator I
College/Division: Division of Student Affairs and Academic Support
Department: SAAS Division of Student Affairs
Advertised Salary Range: $35,168 -$40,000 commensurate with experience
Advertised Job Summary:
The Administrative Coordinator for Finance & Human Resources in the Division of Student Affairs & Academic Support is responsible for assisting with the monitoring of financial transactions, purchasing activities and human resource (HR) actions for compliance with policies and procedures, and serving as an overall resource for special projects and general office support in the Office of the Vice President for Student Affairs and Vice Provost. *Reviews human resource (HR) actions for compliance with University policies and procedures and Division of Student Affairs & Academic Support processes, forwarding any potential concerns to the Director of Human Resources. Prepares all HR paperwork and enters all online transactions (position descriptions, requisitions) for the Office of the Vice President for Student Affairs and Vice Provost. Gathers and organizes data for various reports, including the annual pay for performance and bonus reports and the turnover report. *Reviews financial paperwork received from the departments within the Division of Student Affairs & Academic Support, prior to submitting for vice president (VP) approval, to verify compliance with University policies and procedures and Student Affairs & Academic Support processes and standards.
Processes finance and purchasing transactions for the Office of the Vice President for Student Affairs via PeopleSoft, Visa purchasing card, or other electronic systems, as required.
Performs Visa purchasing card liaison duties for accountholders within the Office of the Vice President for Student Affairs.
Assists with the reconciliation of accounts for the Office of the Vice President for Student Affairs on a monthly, quarterly or periodic basis, as assigned, and prepares corresponding reports. *Serves as an overall resource for administrative support, training, and special projects within the Office of the Vice President for Student Affairs including, but not limited to, answering phones, correspondence, report distribution, filing, copying, coordinating quarterly business manager meetings, tracking and recording all finance, purchasing, HR activity electronically, coordinating GEMS, and acting as an United Way Ambassador, etc. *Performs periodic reviews of authorized user activity for various systems (eVerify, payroll, purchasing card, etc.) to ensure procedural integrity and compliance.
Advertised Minimum Qualifications :
Bachelor's degree and 3 years related experience in business management, public administration, or administrative services; or equivalency.
Full/Part Time: Full Time
Internal Number: 95847
About The University of South Carolina
The University of South Carolina System is comprised of the state’s flagship university in Columbia (founded in 1801 and currently one of the top 50 “Best Colleges” according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state’s educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.