The Human Resources Coordinator is responsible for a variety of administrative functions in support of the Human Resources Department. The HR Coordinator must have excellent customer service and interpersonal skills. Positively represents the AHIP HR Department both internally and externally. The incumbent should have a basic knowledge of employment laws, recruitment, hiring, human resources principles, practices, and procedures. A key function of the position will be to assist with the administration of the Talent Acquisition program.
Essential Job Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Under direction from the HR Director, assists with the coordination and preparation of the Talent Acquisition program to include full-cycle recruitment such as job postings, management of the Applicant Tracking system, employee reference checks, new hire files, new hire orientation, and onboarding.
Collaborates with the hiring manager and other human resources staff during the offer process.
Manages and posts information on the AHIP internal employee intranet on a regular basis.
Maintains confidential personnel files and personnel actions.
Responds to reference checks and verifications of employment.
Ensures compliance with federal and state employment laws and regulations.
Prepares a variety of HR reports to include monthly staffing reports, organizational charts, monthly Medicare/OIG checks, and prepares other HR reports as needed.
Assists with planning and execution of special events such as benefits open enrollment, wellness program, company-wide meetings, employee recognition events, holiday parties, etc.
May assist with the facilitation of the employee exit process.
The coordinator will assist in the creation and maintenance of human resources forms, HR presentations, and documents.
Maintains and tracks accurate and up-to-date HRIS and human resources file to include LMS training records and employee compliance documents.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
May act as a back up to payroll processing and preparation of employee checks, direct deposits, and other methods of payment.
Excellent interpersonal and customer service skills.
Excellent communication skills both written and verbal.
Excellent organizational skills and attention to detail.
Working understanding of employment laws and human resource principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
This position has no supervisory responsibility.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Expected Hours of Work and Work Environment
This job may be performed in both a professional office environment and may also be operated in a remote environment. This role routinely uses standard office equipment.
This is a full-time position. Standard days and hours of work are generally Monday through Friday, 8:30 a.m. – 5:30 p.m. In some instances, may require long hours and weekend work.
Position may be performed remotely 50 – 100% of the time within a week. This position may require face-to-face interaction at our DC office
No travel is required with this position.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Required Education and Experience
Bachelor's degree in human resources or related field and/or equivalent experience.
2 -3 years’ experience working in an HR Department or similar experience handling highly confidential and sensitive information.
Experience with Microsoft Office Suite, Excel, PowerPoint, Zoom, Teams, etc.
General understanding of employment laws, human resources principles, practices, and procedures.
Preferred Education and Experience
SHRM Certified Professional (SHRM-CP) credential or HRCI Certification (PHR).
Experience with an HRIS and talent applicant tracking system.
Project management is a plus.
Internal Number: 4
As a national trade association representing the health insurance industry, AHIP combines the fellowship of a small organization with the stability and strength our members represent. Here you can make a positive difference to the 200 million plus Americans, who our members serve. We foster innovation and opportunity. If you are looking for challenging and rewarding work, consider an AHIP career.