General Summary: Provide human resources and payroll assistance to staff with direction from CPA HR Manager and HR Generalist. Assist in developing, implementing, and conducting orientations, workshops, and training programs for staff. Coordinate the operations and activities of the CPA Human Resources office. Provide administrative support to the Human Resources Manager and HR Generalist. Manage the payroll function/activities for CPA/PBS staff including full-time, part-time, casual, limited or other employment category. Analyze payroll processes to identify areas of improvement. Timely and accurately maintains data in payroll related information systems; including new hires, position changes, compensation, organizational and reporting relationship changes, supplemental payments, terminations and all other payroll related changes. Initiate FMLA paperwork, monitors FMLA process and informs management of changes and occurrences. Develop, manipulate and structure financial reports for financial analysis, forecasting and trending /results analysis as related to payroll expenditures. Assist the Finance, HR and other leadership management with financial or HR projects that have a payroll component. Responsible for training and supervising daily activities of subordinate HR/payroll assistants.
This position is not eligible for visa sponsorship.
Principal Duties and Responsibilities: Procedural Knowledge: • Performance: Monitor performance appraisal processes, including receipt of evaluations on time, helping management in determination of appropriate percent salary increases. • Incentive Plan: Monitor plan activities including calculations of salary percentages, monitor for eligibility, and process quarterly group and individual incentive payouts for Core Services employees. Provide guidance to PBS HR/Payroll Contacts for quarterly processing procedures. • Compensation: Monitor preparation and processes of salary adjustments for new hires, promotions and increases, transfers, overtime/reduction in salary, and supplemental payments. Work directly with JHU Central Payroll as needed. • Classifications: Review submitted forms for content and clarity; forward to HR Director for review; track status of submitted forms; prepare salary equity analysis sheet; assist HR Director in developing appropriate salary recommendations; distribute needed documentation to SoM payroll and supervisors. • Terminations: Prepare and process all terminating employees, ensuring passwords and security clearances are withdrawn. • Payroll: Timely and accurately maintains data in payroll related information systems; including new hires, position changes, compensation, organizational and reporting relationship changes, supplemental payments, terminations and all other payroll related changes. Analyze payroll processes to identify areas of improvement. Resolve paycheck delivery issues by monitoring unusual situations i.e. terminations, new hires, leave of absence, and location transfers. • Finance: Work under the advisement of CPA Finance to assure correct application of payroll budgets during department realignments, making necessary adjustments in the payroll system. • FMLA: Prepare FML letters ensuring appropriate forms have been completed for processing. Track each employee on FML/STD through E210 monitoring of accrued leave status. Advise employees regarding FML and STD procedures throughout their leave and upon their return for appropriate payroll adjustments. • File Maintenance: Maintain highly confidential files and records (paper and computer) on current and terminated staff. Purge files according to federal, state, and JHU regulations. • Orientation: Assist in developing and implementing CPA new employee orientations, workshops and training programs; coordinate logistical arrangements; develop and update orientation presentations, informational and resource materials for staff. Provide orientation for new employees to include information on CPA; ensure each new employee receives copy of their job description and other materials and resources. • E210s: Ensure timely submission and approval of electronic timesheets on a monthly basis. Monitor proper use of absence codes. Provide problem resolution to managers, supervisors, timekeepers and staff.
Technical Knowledge: • Serves as a knowledgeable resource to employees and supervisors/managers on the interpretation and application of HR programs, policies, and practices. • Helps ensure that the unit is in compliance with applicable employment laws and regulations as well as university policies and procedures. • Serve as JHED Administrator. • Monitor employee relations issues. • Knowledgeable in human resources and/or payroll processes/functions.
Professional & Personal Development: • Participates in on-going educational activities. • Assists in the training of staff. • Keeps current of industry changes by reading assigned material on work related topics. • Completes three days of training annually.
Service Excellence: • Must adhere to Service Excellence Standards. o Customer Relations o Self-Management o Teamwork o Communications o Ownership/Accountability o Continuous Performance Improvement
Supervision of Others: May supervise HR Assistants and Coordinators as assigned by HR Manager.
REQUIREMENTS: Education: • HS/GED required. • Bachelor degree in related field required. Additional job related experience beyond minimum experience qualifications may substitute for formal education requirement to extent permitted by JHU equivalency formula. Experience: • Three years of related experience required. • Working knowledge in MS Office Applications (WORD, EXCEL, Power Point) required, (Access) preferred. • Working knowledge in JHU electronic SAP (HR, Payroll, online payment, Organizational Object Management, purchasing and time management) preferred. • Excellent oral and written communication skills. • Proficient with basic mathematical calculations. • Ability to capture information from a variety of sources, and able to perform analysis, provide solutions and recommendations. • Able to move between multiple tasks with conflicting priorities to meet deadlines. • Demonstrated ability to show good judgment in communication issues that are sensitive and confidential. • Ability to exercise independent judgment, interact effectively with diverse clientele and demonstrate excellent customer service. • Ability to work with minimal supervision with a high level of accuracy. Additional education beyond minimum experience qualifications may substitute for required experience to the extent permitted by the JHU equivalency formula.
Minimum Skills & Abilities: Able to operate basic office equipment, e.g. photo copier, fax machine, scanner, PC, telephone, etc.
Physical requirements for the job: • Able to sit in a normal seated position for extended periods of time. • Able to reach by extending hand(s) or arm(s) in any direction. • Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard. • Able to communicate using the spoken and written word. • Able to see within normal parameters and to hear within normal range. • Able to move about. • Able to lift minimum weight, 10 lbs.
Classified Title: Sr. HR Coordinator Working Title: Sr. HR Coordinator Role/Level/Range: ATP/03/PB Starting Salary Range: $43,530 - $59,795 annually Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 20-MD:JH at Franklin Square Department name: 10003882-SOM Admin CPA Human Resources Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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