The main purpose of the HR Business Partner is to partner with the business and provide generalist HR support according to their business requirements. This will include managing the recruitment and selection process, onboarding new joiners, executing terminations and exit procedures, performance management, providing general policy advice on employment related matters, and being a key contact for assigned client groups on HR related issues.
Key Areas of Responsibility
BP Client Coverage
Provide generalist support to assigned client groups
Co-ordination of HR services, projects and activities within client groups as required
Establish, develop and maintain positive and highly functioning client relationships
Recruitment, Joiner and Transfer process
End to end management and execution of the recruitment, joiner, and transfer process, including but not limited to:
Providing support to hiring managers in determining the appropriate recruitment strategy
Advising managers on the approval process and assisting to secure all appropriate approvals
Scheduling and coordinating interviews on behalf of managers, and conducting HR interviews
Preparation of offer letters and all other documentation
Ensuring appropriate pre-employment checks are completed, thoroughly reviewed, issues resolved and signed off in a timely manner
Ensuring work visas are secured as required
Management of the relocation process, ensuring relocations are executed efficiently and effectively in accordance with company policy
Liaison with Compliance and other departments as required for the onboarding of new and transferred staff
Ensuring joiner documentation and audit trails relating to new joiners are complete
Delivering new joiner inductions
Provide advice to line managers on termination processes and leaver administration
Co-ordination of termination process
Conduct exit interviews, and ensuring exit statistics are captured
Correspondence and Documentation
Ensure that the appropriate correspondence is in place to confirm key employment milestones such as probation confirmation, salary confirmation, promotion letters, contract extensions etc.
Maintenance of organization charts, role overviews and Job descriptions
Complete all other administrative tasks supporting the HR BP function
Performance and Talent Management
Administer and drive the performance appraisal process for assigned client groups
Provide advice and guidance to staff and managers throughout the appraisal process
Monitor appraisal completion of the assigned client groups and follow up as required
Work with business managers to effectively manage and grow talent – including competency development, career planning etc
Provide general advice to business managers on policies, grievance and discipline management, terminations and leaver administration
Escalate any ER issues and assist in managing these in accordance with Company policy
Prepare ad hoc reporting such as headcount, salary summaries, total compensation, turnover etc. using SAP and Excel, ensuring accuracy and data integrity
Projects and Initiatives
Assist as required with global HR initiatives and processes, including but not limited to market survey, bonus allocation, campus recruitment, internship program, etc.
Ad-hoc involvement in local or global initiatives - examples include entity changes, acquisitions and/or integrations, corporate structures, new revenue lines etc.
Assist HR BP team with generalist projects based on business needs
At least 8 years relevant experience in a generalist or shared services HR function
Degree qualified, ideally in Human Resources or Finance related
Strong analytical skills and high attention to detail
Intermediate to advanced computer skills especially in Excel
Enthusiastic, proactive attitude and must be a good team player, willing to roll up the sleeves to get the job done
Strong client service philosophy
Must have excellent command of English - written and verbal, as well as Mandarin
Must be a proactive self-starter, with the ability to meet deadlines
SAP systems skills an advantage
If you are seeking a dynamic environment in which to build your career in CLSA, please send your resume to email@example.com. Kindly specify the position title in the email subject for job application.
CLSA may collect personal data from you for purposes relating to your engagement with the Company, including human resource management and other business and internal / external compliance purposes. Any personal information and /or data collected and held by the Company may be used by the Company or transferred (whether within/ outside Hong Kong) to any other parties within the Company, subsidiaries and affiliates of the Company, internal or external service providers, or any other relevant parties including governmental or regulatory authorities, for the above purposes.