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This position serves as the Director of Personnel for the Department of Chemistry. The Director works with the Chair and the Administrator to achieve department goals within the University’s policies and procedures. The ideal candidate will manage the HR and AHR related duties for the Department of Chemistry using Workday. They are responsible for all facets of Workday operations including job requisitions, job changes/terminations, compensation changes, along with running reports, data clean up, and providing all HR related Workday data to Administrator/Director of Finance. This director must also understand foreign national visa standards and lead the department’s work with Academic HR/CAS AST to manage international scholar visas. Responsibilities include supervision of the faculty administrative support staff, and associated office and HR support staff, and as needed act with delegated authority in the Administrator’s absence.
Characteristic Duties and Responsibilities
Provide high-level support to the Department, Chair, and Administrator in the following areas: Workday operations, human resources, academic HR, staff supervision and development of policies and procedures.
Independently research, prioritize, and follow up on multiple incoming issues, including those of a sensitive and/or confidential nature; determine appropriate course of action, referral, or response.
Supervise the Department’s Workday HCM 2 FS2, faculty support staff, Assistant to the Chair, front office undergraduate student assistants, including hiring, performance review, training, scheduling and prioritizing work assignments, and implementation of effective policies, procedures, and systems.
Serve as primary academic and staff human resources contact for the Department.
Manage staff employment lifecycle. Serve as hiring manager for Chemistry; work with supervisors/PIs on job creation, recruitment, interviews, and hiring. Oversee compensation, evaluations, conflict resolution, and termination. Includes record-keeping and maintenance of confidential files.
Serve as day-to-day expert providing informal and formal advice and guidance to staff, students, directors and administrators regarding UW human resources policies and procedures
Complete Workday transactions as required for department security roles: Academic and HR Partner.
Manage, oversee, and delegate Academic HR activities as directed by Chair.
Manage and oversee the Department of Chemistry’s Workday/payroll records for over 400 faculty, staff, graduate students and hourly employees.
Understand and meet all Workday deadlines and best practices for unit level business process.
Manage and oversee as needed documents such as Personnel Action Form, Personnel Data Form, W-4, I-9 (employment eligibility verification), eVerify, biography, and letters of recommendation.
Manage department foreign national visa process in conjunction with CAS AST and AHR.
Coordinate with faculty and Administrator concerning graduate students (Teaching Assistant, Research Assistant, Stipend positions), staff, faculty for continuing personnel and new employees in order to determine source of support and percentage of support.
Initiate, collect data, prepare and verify the accuracy for the Report on Condition of Graduate Student Service Appointment, and for Foreign Nationals Payment and Tax Information needs.
Assist with management of faculty searches, training of support staff, scheduling and prioritizing work assignments, and recommendation and implementation of effective policies, procedures, and systems.
Oversee appointments for adjunct and affiliate faculty and resident and non-resident short term faculty; faculty workload reporting; teaching evaluations; sabbaticals; and retirements.
Oversee appointment of postdoctoral fellows and visiting researchers. Responsible for visa applications and processing, appointments, and record-keeping.
Provide counsel and coordinate procedures for academic appointments, re-appointments, promotions and visa applications in compliance with institutional guidelines.
Perform other duties as required.
RELATED DUTIES Supervision Received The employee is expected to perform duties independently with minimal supervision.
Supervision Performed The employee supervises a FS 2 in the Workday HCM 2 role, the academic support staff, and Assistant to the Chair, including hiring, training and management, scheduling and prioritizing work assignments, and implementation of effective operating policies, procedures, and systems. Along with any undergraduate front office student assistants.
Bachelor's Degree in business administration, public administration, scientific or related field, and at least five years of management-level experience within a research institute or academic institution.
Proven administrative, financial, organizational, and problem-solving skills.
Demonstrated ability to effectively address complex and sensitive administrative issues.
Equivalent combination of education and experience may substitute for stated requirements.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.