STATUS: Full-time, 35 hours per week, 12-month position
DIVISION: Human Resources, Administrative Services
REPORTS TO: Director of Human Resources
FLSA STATUS: Non-Exempt
Position Description: The Human Resources Generalist is responsible for performing a wide variety of both complex and routine administrative services on a professional level and works closely with the Human Resources Director in executing responsibilities in the following functional areas: HRIS Colleague, employee inquiries, benefits administration, compensation, recruiting, onboarding, and enforcement of policies and procedures as well as other special projects.
Position Accountabilities and Essential Functions:
Maintain HRIS Colleague and provide subject matter expertise on system capabilities, performance and data capture and identify process improvement to present appropriate solutions to the HR Director.
Input and verify robust employee data information into HRIS Colleague which includes salary, benefit, tax exemption, demographic, general ledger, direct deposit changes, terminations and employee changes.
Manage and create stipend and assignment contract process each semester for Adjunct faculty-taught courses, independent studies, and full time faculty overloads.
Participate and assist with annual benefit open enrollment meetings and process annual benefit code amount updates and employee enrollments in HRIS Colleague.
Work closely and collaborate with the payroll office and ensure relevant employee data is accurate in the HRIS system for error free bi-weekly and semi-monthly payrolls.
Respond to employee inquiries regarding payroll and benefits, policies and procedures and general employee personnel issues.
Compile data in preparation for payroll and 403b audits.
Process new hire employment paperwork and onboarding tasks.
Process employment verifications and unemployment claims.
Assist in administration of the employment recruitment process by processing approved job postings on websites, inputting application information into the database, preparing evaluation rubrics, maintaining interview questions, managing interview processes, preparing offer letters, background and reference checks.
Assist in administration of leave of absence programs, including FMLA, STD, LTD, worker’s compensation and personal leaves. Serve as a resource to employees and managers on leave eligibility and all aspects of leaves.
Assist in disseminating communication of college policies & procedures to all stakeholders by facilitating employee training sessions and meetings.
Have a knowledge of and assist with compliance of state and federal labor laws including FLSA and ACA.
Work jointly with the financial aid office with the process of approving work study authorization forms and answer inquiries from work study students.
Process and file various governmental reports while adhering to strict deadlines as needed.
Assist in the dissemination of HR communications to staff.
Assist the Human Resource Director in the preparation of correspondences; photocopies, and faxing documents.
Assist with developing and implementing new workflows relating to all aspects of the Human Resources office.
Manage HR email account.
Organize and maintain employee files.
Maintain I-9 files.
Order and maintain office supplies and equipment.
Process mail for department.
Actively work with staff in maintaining a positive employee relations climate.
Other duties as assigned.
Bachelor’s degree in Human Resources or a related field required.
Knowledge of HRIS systems and Ellucian Colleague highly preferred.
A minimum of two years of Human Resources work experienced desired. Experience in talent management, leaves and benefits highly desired.
Present a welcoming and pleasant demeanor at all times.
Must have good attendance and be reliable;
Ability to work effectively with a diverse population of customers required;
Must have strong organizational skills, demonstrated ability to handle multiple tasks simultaneously, work independently, and the ability to meet deadlines for time sensitive assignments;
Must be able to maintain the highest level of confidentiality; ability to handle sensitive material concerning the organization.
Demonstrated strong oral and written communications skills with the ability to handle conflict and employee complaints. Must have excellent interpersonal relationship skills;
Ability to work in a team based work environment with frequent interruptions and changing priorities;
The ability to research and analyze various types of information.
Proficiency with MS Office, including Word, Excel, Access, Publisher, and Power Point required.
WORK ENVIRONMENT: This job operates in a professional office and college campus environment. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
About College for Creative Studies
College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors: Advertising Copywriting, Advertising Design, Crafts, Entertainment Arts, Art Education, Fashion Accessories Design, Fine Arts, Graphic Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master of Fine Arts in four majors: Color and Materials Design, Interaction Design, Integrated Design, and Transportation Design.