Reporting to the Assistant Director of Human Resources, the HR Generalist plays a key role in the overall operations of the HR team. The incumbent performs a wide range of Human Resources services with moderate complexity and participates in various HR initiatives and programming to reflect HR best practices in the following areas: talent acquisition/management, on-boarding, policy interpretation and guidance, employee and labor relations, and recognition and rewards. With direction from the Assistant Director, the HR Generalist administers leaves of absence within CUL and works with the Assistant Director to create a return from leave transition plan.
Interacts with all levels of management and staff regarding a variety of HR issues, responds to employee inquiries and interprets University policies appropriately. Working closely with the Assistant Director, the incumbent communicates relevant policy updates to employees and managers, creating useful tools as needed. Partners with unit managers on all aspects of the recruitment process, including onboarding and participates in search committees. In addition, partners with the HR team members on department focused projects.
Under guidance from the Assistant Director, Human Resources, the HR Generalist incorporates best practices associated with the full breadth of talent acquisition and will establish and develop solid working relationships with hiring managers throughout the talent acquisition process including planning, sourcing, screening, interviewing, and selection/hiring. Responsibilities include:
Planning - Collaborate with hiring managers to develop and/or review job descriptions/PDQs, and determine selection criteria for all open positions; review organization charts and obtain approvals for posting and obtain salary budget. Work with hiring manager to identify search committee members, as applicable.
Sourcing - The HR Generalist will utilize effective methods for sourcing candidates for officer, and support staff positions and ensure all recruitment activities are in compliance with University recruitment and affirmative action guidelines, the System of Professional Ranks, and Local 1199 and 2110 union contracts. The HR Generalist will develop and submit employment advertising for recruitment to appropriate advertising sources.
Screening and Interviewing - Plan and document the interview and selection process and procedures, including the development of interview questionnaire, conduct telephone screening and other assessments, and in-person interviews; utilize University applicant tracking system (TalentLink) to assess candidate information, review resume and cover letters and other candidate documents. Document and provide feedback to hiring manager/search committee following interviews.
Selection and Hiring - Working closely with the Assistant Director and search committee members, incumbent will identify the finalist and conduct reference checks; make hiring and salary recommendations to key CUL stakeholders including hiring managers, and make job offers. Ensures background checks are initiated and completed prior to submitting offer letters. Work with hiring manager and other key CUL and University stakeholders to schedule onboarding of new staff.
Bring all concerns regarding the talent acquisition process to the attention of the Assistant Director or Director, HR.
Participates in the collection, analysis, and presentation of employment data metrics relating to advertising effectiveness, turnover, diversity and inclusion, and other key elements as requested by senior management.
Advises CUL staff on human resources practices and policies including time and attendance, performance management, progressive discipline, bargaining agreement work rules, and grievance procedures. Responds to employee questions and concerns. Consults with University Labor Relations Office on complex contract issues. Identifies and shares departmental issues, concerns, and needs with the Assistant Director or Director of HR.
Participates in HR training, staff recognition initiatives, intern activities and special projects. Conducts exit interviews and contributes content to the HR web site.
Classifies librarian positions using the Hay methodology and 1199 positions using the Classification Scheme for local 1199. Review job descriptions for officer of administration positions, proposed grades, and submit to CU HR for review.
Participates in ad hoc projects and department requests. Performs related duties & responsibilities as assigned/requested.
Bachelor's degree and/or equivalent related experience required. 2-4 years related experience required.
Excellent oral and written communication and interpersonal skills are necessary. Must be able to manage highly sensitive and confidential communications with discretion and integrity. Must be organized and detail and task-oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Possesses skills in employment interviewing techniques and applicant appraisal. Must be comfortable working under pressure with limited supervision and demonstrate sound independent judgment. Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels. Strong analytical and problem-solving skills necessary. Excellent computer skills, including thorough knowledge of Microsoft Office, Google Applications, including knowledge of applicant tracking systems, databases, and advanced spreadsheet skills required. Must be able to quickly acquire knowledge of University policies, procedures, and systems.
Knowledge of labor and employment law, organizational development, and best practices preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513112
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.