A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Aerospace Engineering is seeking well-qualified applicants for the position of HR Generalist. As a key member of the Aerospace administrative team, the HR Generalist is responsible for performing a wide range of HR-related duties and working closely with our faculty, staff, students, and visitors. The ideal candidate is an experienced HR professional who can exercise a high level of discretion and independent judgment in managing the day-to-day administrative responsibilities for all Aerospace HR activities. He/She should be an effective communicator, adept at utilizing data systems and technology, self-directed, highly organized and accurate, collaborative, dependable, adaptable, and have a strong work ethic.
General HR Management (50%)
Act as department liaison to the College of Engineering (CoE) and University central offices for HR-related matters.
Serve as the first point-of-contact for Aerospace staff, supervisors, faculty, lecturers, students, and visitors for all HR activities and questions.
Initiate and manage all HR Personnel Action Request (PAR) transactions. Ensure all HR data in the M-Pathways HR system is current and accurate.
Develop, implement, and maintain department HR policies, procedures, and relevant documents.
Manage staff directories, MCommunity groups, and HR information on the Aerospace intranet.
Collect, analyze, and summarize HR data to assist in strategic direction and informed decision-making.
Collaborate with relevant staff on internal control issues and policies related to HR, including assisting with the annual gap analysis.
Monitor the academic term and fiscal year effort certification processes for employees and ensure timely compliance.
Advise and process CoE visiting scholars via the CoE visitor registry system.
Ensure department compliance with UM’s Children on Campus procedures and policies, including initiating background checks and monitoring training.
Recruiting and Employment (40%)
Manage the full spectrum of recruitment and hiring processes for all regular and temporary staff, faculty, research faculty, research fellows, lecturers, student temporary employees, and graduate students.
Monitor and manage appointments, including identifying the need and appropriateness of extensions and terminations in a timely manner.
Develop, implement, and evaluate orientation/onboarding and exit/off-boarding processes for department personnel and maintain a confidential record retention process for departmental files.
Collaborate with the Graduate Student Services Coordinator and financial staff to effectively manage appointments and funding information for graduate students in the College of Engineering’s Student Information Center (SIC) system.
Assist with navigating the employment of foreign nationals with supervisors. When necessary, process and coordinate the paperwork process between employees, Shared Services Center, and the International Center.
Manage the time-keeping processes and deadlines for regular and temporary staff, including responding to inquiries and creating information resources. Act as a delegate on behalf of the faculty to approve temporary employee and research faculty timesheets.
Assist with the monitoring, investigation, and resolution of payroll, timekeeping, and benefits issues. Serve as the department liaison with the University's Shared Service Center and Payroll Office.
Ensure that faculty summer appointments are processed correctly and timely.
Employee and Labor Relations (5%)
Act as the primary contact regarding the LEO Lecturer and GEO contracts. Assist with researching basic labor issues/questions and consulting with College and/or Academic HR when necessary.
Proactively maintain awareness and knowledge of CoE, University, and federal and state HR policies, procedures, and initiatives. Elevate issues to the Department Administrator and CoE Human Resources Office as appropriate.
Assist department leadership as needed with personnel issues and grievances in a confidential manner.
Manage and advise department leadership, faculty, and staff on compliance for ADA, LOA, Work Connections, and FMLA, including policy interpretation and implementation requirements.
Bachelor’s degree or equivalent combination of education and experience.
3+ years of progressive experience working in human resources in higher education.
Extensive knowledge and application of HR concepts and practices.
Strong critical thinking skills and ability to exercise sound judgment.
Demonstrated ability to exercise appropriate discretion and confidentiality when dealing with highly sensitive information.
Strong organizational skills, attention to detail, and excellent follow-through.
Demonstrated ability to set priorities and successfully handle multiple assignments and deadlines.
Excellent interpersonal skills and ability to work effectively and diplomatically with faculty, staff, and students under a variety of circumstances.
Excellent verbal and written communication skills; ability to communicate accurate information in a welcoming, professional, and effective manner using a variety of channels, such as in-person meetings and presentations, phone, email, and teleconferencing.
High level of proficiency and accuracy with Microsoft Word, Excel, and Adobe Suite software and Google documents, forms, and spreadsheets. Ability to navigate web-based systems and quickly learn and adapt to changing technology.
Ability to work independently, exercise a high level of resourcefulness, and also collaborate effectively as part of a diverse team.
Demonstrated ability to identify opportunities to streamline processes, procedures, and duties and successfully implement them.
Demonstrated success in working in a fast-paced environment that requires flexibility and adaptability.
Bachelor’s degree in Human Resources or other relevant fields
Knowledge of University policy and procedures
Proficiency with the University M-Pathways HR and timekeeping systems
Experience working in a higher education academic unit
Familiarity with the College of Engineering’s Student Information (SIC) system
Experience in immigration matters
Experience working with various UM campus offices such as CoE HR, Staff/Academic HR, Shared Services Center, Office of Institutional Equity, Regional I-9 Centers, Payroll, and the International Center.
Work hours are generally Monday-Friday between 8:00 a.m. - 5:00 p.m. Some flexible scheduling and/or working remotely for some portion of weekly hours may be possible.
The salary range for this position is $59,000 to $65,000; however, a higher salary may be considered for an exceptionally qualified candidate.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Job openings are posted for a minimum of seven calendar days. The application review process will be done on a rolling basis so applicants are encouraged to apply early. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 194448
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.