• Shepherding the new hire onboarding process in Workday to include approving tasks, E-Verify submission for I-9 processing, ID creation, and internal notifications for new hire set-up
• Sending onboarding account set up information to the department key users and managers
• Coordinating mailing of documents such as immigration forms, etc.
• Processing department invoices and purchase orders in Workday
• Providing administrative support and calendar management for the Vice President of Human Resources as requested
• Responding to all employment verification requests
• Ensuring HR website is up-to-date, and content is refreshed and presented in a consistent format
• Scheduling exit interviews and preparing termination materials
• Scheduling and coordinating HR meetings
• Ordering office supplies and managing inventory
• Assisting with Workday audits and tasks
• Ensuring HR events are input/updated on University Calendar
• Playing a key role with HR projects like the Service Award and Founder's Day Award programs
• Assisting with development and delivery of HR communications
• Scheduling, training, and supervising student workers
• Handling ad-hoc administrative tasks and projects

• Scheduling phone screens and interviews
• Preparing new hire kits and candidate benefit folders
• Using Workday to help applicants check on the status of their application
• Submit and monitor background checks for completion

• Coordinating logistics for training sessions including registration, tracking, and, if necessary, catering and room set-up.
• Coordinating supporting resources for L&D programs

• Managing administrative tasks associated with recognition programs including spreadsheet entry, approving requests, ordering gift cards and tracking the program's budget
• Processing unemployment claims

• Working with the Benefits Specialist to plan and coordinate benefit and wellness events
• Schedule and coordinate logistics for benefits orientation and open enrollment

• High School Diploma required, Associate's or Bachelor's preferred
• 2-3 years of administrative support experience in a fast-paced environment. HR experience preferred.
• Excellent interpersonal and relationship management skills, organizational skills, problem-solving ability and ability to multi-task and deal with competing priorities.
• Self-directed individual with a high degree of discretion due to the confidential nature of HR communications.
• Demonstrated professional demeanor as well as a commitment to customer service.
• Ability to effectively function as a member of a team and interact with all levels of professional, administrative and functional staff.
• MS Office (Word, Outlook, PowerPoint, Excel) technical skills, Workday experience highly desirable

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