Job Description Summary *This is a full-time (35 hours per week) temporary employment opportunity with the potential to convert to permanent.*
Provide administrative support to the Human Resources office. Responsible for the efficient and effective flow of business operations for a busy department. Supervise student workers to carry-out administrative duties.
Handle administrative duties and reception for the Human Resources department; including triaging employee questions/issues, managing projects, coordinating meetings, preparing presentation materials, processing department invoices/purchase orders and filing. Specific duties include:
Shepherding the new hire onboarding process in Workday to include approving tasks, E-Verify submission for I-9 processing, ID creation, and internal notifications for new hire set-up
Sending onboarding account set up information to the department key users and managers
Coordinating mailing of documents such as immigration forms, etc.
Processing department invoices and purchase orders in Workday
Providing administrative support and calendar management for the Vice President of Human Resources as requested
Responding to all employment verification requests
Ensuring HR website is up-to-date, and content is refreshed and presented in a consistent format
Scheduling exit interviews and preparing termination materials
Scheduling and coordinating HR meetings
Ordering office supplies and managing inventory
Assisting with Workday audits and tasks
Ensuring HR events are input/updated on University Calendar
Playing a key role with HR projects like the Service Award and Founder's Day Award programs
Assisting with development and delivery of HR communications
Scheduling, training, and supervising student workers
Handling ad-hoc administrative tasks and projects
In addition, this role will provide administrative support within functional areas to include the following:
Scheduling phone screens and interviews
Preparing new hire kits and candidate benefit folders
Using Workday to help applicants check on the status of their application
Submit and monitor background checks for completion
Learning & Development
Coordinating logistics for training sessions including registration, tracking, and, if necessary, catering and room set-up.
Coordinating supporting resources for L&D programs
Managing administrative tasks associated with recognition programs including spreadsheet entry, approving requests, ordering gift cards and tracking the program's budget
Processing unemployment claims
Working with the Benefits Specialist to plan and coordinate benefit and wellness events
Schedule and coordinate logistics for benefits orientation and open enrollment
High School Diploma required, Associate's or Bachelor's preferred
2-3 years of administrative support experience in a fast-paced environment. HR experience preferred.
Excellent interpersonal and relationship management skills, organizational skills, problem-solving ability and ability to multi-task and deal with competing priorities.
Self-directed individual with a high degree of discretion due to the confidential nature of HR communications.
Demonstrated professional demeanor as well as a commitment to customer service.
Ability to effectively function as a member of a team and interact with all levels of professional, administrative and functional staff.
Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand and finger coordination enabling use of office machinery. Solid keyboard skills are necessary.
Bentley University requires references checks and may conduct other pre-employment screening.
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
Internal Number: 130326474
About Bentley University
Bentley University is one of the nation's leading business schools, dedicated to preparing a new kind of business leader and one with the deep technical skills, the broad global perspective and the high ethical standards required to make a difference in an ever-changing world. To achieve our goal, we infuse our advanced business curriculum with the richness of a liberal arts education. The results are graduates who are making an impact in their chosen fields and turning their passions into success stories. Located on a classic New England campus just minutes from Boston, Bentley is a dynamic community of leaders, scholars and creative thinkers.