The HR Coordinator position provides a wide range of payroll and human resource support functions for both Baltimore and off-site locations in support of multiple departments in a shared services model. The HR Coordinator is the first and primary point of contact for administration, faculty, staff and students with regards to JHU human resource policies, procedures, and practices and serves as a resource working with a wide audience of constituents regarding hiring, compensation, payroll and leave. The position requires excellent organization, communication and follow-through skills.
*This position is eligible for a hybrid working arrangement. Some in-person/on campus attendance will be required. *
Initiate or oversee multiple payroll actions (ISRs) on a daily/weekly basis, including but not limited to: new hires, terminations, leave of absences, salary changes, position changes, reassignments, remove from temp. inactive status, bonus supplements
Process or oversee CATS (Time Entry) for hourly students and staff on a weekly basis
Initiates student hiring process and payroll processing for teaching assistants, student research assistants, and fellowship positions
Initiate and complete I9 processing of all new hires, as well as tax forms and social security number requests for foreign nationals
Monitor E210 and process overtime payments for non-exempt staff through consultation with departmental administration
Facilitate departmental requests for new hires of staff, including gathering and processing information into hire ISR for submission to Success Factors online recruiting system
Ensure all new staff are scheduled for orientations, required on-line courses, etc.
Coordinates merit review process, using departmental and university guidelines to advise management on merit increases
Liaisons with International Office regarding visa issues, ensuring all documentation is submitted appropriately.
Assists with the maintenance of HR databases and master data
Assists with maintaining personnel records and appropriate payroll related documents, including generating monthly temp. inactive, overpayment, and work authorization reports
Researches and resolves payroll issues for employees
Collaborates with various groups on campus, including HR Shared Services, JHSPH Finance Office, Central HR, departmental leadership and Office of International Services to understand policies and procedures and troubleshoot issues
Performs related HR duties include issuing FMLA paperwork and related leave, resolving questions about benefits, and troubleshooting questions regarding E210 time keeping
Performs other duties as assigned
High School Diploma/GED, and three (3) years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
SAP experience preferred.
Strong written and oral communication skills.
Ability to handle multiple tasks efficiently.
Ability to maintain confidentiality.
Work independently with minimal supervision.
**JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**
Internal Number: 49096-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.