Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Chemistry Department is seeking a Payroll & Human Resources Associate to manage the personnel actions and payroll for the Department. The primary duties of the Payroll Associate include managing monthly and biweekly payroll, human resources management (e.g. hiring and terminating personnel), and shepherding visa applications. Assist the Grants and Accounts Specialist accounts for most of the rest of the position’s duties.
PRIMARY DUTIES AND RESPONSIBILITIES:
Process and monitor all personnel actions for faculty, students, and staff (approximately 200 persons).
Manage monthly and biweekly personnel processing for the department, including faculty summer salary tracking and processing, annual salary raise tracking, incoming graduate student processing, graduate student financial support tracking and monitoring (HRMS and SRS systems).
Review all Time & Labor monthly and biweekly leave records and the entry and tracking of all related vacation/sick leave accruals in HRMS.
Human Resources Management:
Process all hiring actions for faculty, staff, and students, including obtaining Dean’s office and Human Resources approval.
Enter positions into recruiting/hiring system (TAM) and new hires into HRMS.
Manage non-grant sourcing.
Ensure the proper documentation for new hires, transfers, and terminations are obtained, verified, and routed appropriately (I-9s, W-4s, etc.).
Complete all FMLA leave requests, initiate necessary documentation, and input pertinent data into HRMS.
Visa Application Assistance:
Process all visa/immigration documents.
Serve as the department liaison with the Office of International Students and Scholars (OISS) for visa matters (including CPT and OPT applications) related to department faculty, staff, students, and postdoctoral researchers.
Assist Grants and Accounts Specialist with monthly and annual financial reports for all Chemistry faculty members.
Produce financial reports, in a variety of formats, personalized for each PI.
Resolve financial issues in consultation with PI, e.g. journals, payroll cost transfers, reconcile cost sharing, etc.
Interface with department facilities (storeroom, machine shop, etc.) to provide financial information to PIs regarding their grants and bills to help get bills paid timely.
Provide assistance to faculty, staff, and students.
Perform other duties as assigned.
High school diploma or equivalent high school certification.
Two years of related experience in payroll, accounting, or bookkeeping.
Proficiency in spreadsheet and word processing software.
Highly accurate work with numerical data.
Very thorough and detail-oriented person with a grasp of the importance of accuracy and deadlines.
Fundamental knowledge of accounting principles.
Ability to learn and retain complex policies and procedures.
Thorough knowledge of several computer-based systems, such as HRMS, FIS, etc.
Ability to learn and manipulate complex software systems.
Calm demeanor and sense of urgency in the face of pressure and deadlines.
Good interpersonal skills to work with faculty, staff, and students.
Discretion and ability to keep confidential payroll and personnel information.
Willingness to learn new computer-based systems and become highly proficient in their use.
Bachelor’s degree in business or accounting and four years of experience in payroll coordination.
Experience in visa applications.
Extensive working knowledge of Washington University financial systems, including HRMS and FIS, and knowledge of visa application process.
Strong working knowledge in Excel and Word.
Strong communication and organizational skills with a customer service orientation.
Solid mathematical ability and ability to make good discretionary judgements.
Work well both independently and as a team member.
Excellent communication and interpersonal skills.
Very strong attention to detail.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Chemistry. This position is for the Danforth Campus in the School of Arts & Sciences.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.