DUBLIN UNIFIED SCHOOL DISTRICT

ASSISTANT SUPERINTENDENT – HUMAN RESOURCES

GENERAL DESCRIPTION

Under the direction of the Superintendent, the Assistant Superintendent of Human Resources has specific responsibility, as a cabinet level position, for managing all aspects of the Human Resources Division, both classified and certificated, including recruiting, testing, screening, interviewing, hiring, training, and the maintenance of class specifications. The Assistant Superintendent of Human Resources also plans, organizes, controls and directs the functions of Employer-Employee Relations and acts as the district’s representative in contract negotiations and contract management.  As a member of the Management Team, the Assistant Superintendent of Human Resources works cooperatively with other members of the Management Team in the formulation and implementation of district policies and in the administration of district programs. The Assistant Superintendent of Human Resources is responsible to deliver direct services to employees; assure responsiveness to DUSD strategic initiatives, goals and objectives; provide direct counseling assistance and technical expertise and information to administrators and DUSD personnel; develop and implement policies and procedures affecting assigned services and program areas; supervise and evaluate the performance of assigned staff. The Assistant Superintendent of Human Resources is also responsible for the completion of any special assignment or project, inside or outside the scope of the Human Resources Division, delegated by the Superintendent; reports to the Superintendent; and performs all other related duties as assigned. This position demands a high level of energy and commitment to the district’s mission, vision and strategic initiatives supported through prudent and careful human resources management.

CORE VALUES: In alignment with the District’s vision, mission and core values, the effective Assistant Superintendent of Human Resources recognizes that:

• Our most important goal is to maximize learning for every student.
• Every student deserves the best possible educational experience.
• Wellness and character development is a critical component of student learning.
• Professional learning communities are essential for continuous improvement of student learning.
• Our most valuable resource is the skills, knowledge, and experience of our teachers, support staff, and administrators.

MAJOR RESPONSIBILITES AND ESSENTIAL DUTIES:

• Leads the process for interest based problem solving with employee associations and in bargaining.
• Participates as a regular member of the Superintendent’s Cabinet.
• Prepares the Superintendent’s personnel recommendation to the Board of Trustees.
• Assists the Superintendent at Board meetings by providing presentations and/or responding to inquiries from member of the Board of Trustees.
• Serve as a member of the Superintendent’s Executive Cabinet; assists the Superintendent in the general planning, organization and management of the District; and attend cabinet meetings.
• Advises the Superintendent regarding personnel policies, procedures, and resolutions of personnel-related problems.
• Acts as the designee in addressing Level II certificated grievances.
• Acts as chief negotiator regarding certificated and classified collective bargaining unit.
• Participates in the supervision of the district employees’ IRC 125 benefit program.
• Assists the Superintendent in evaluating school site principals.
• Directs the evaluation programs of both certificated and classified personnel.
• Directs and counsels school site principals on difficult and sensitive personnel matters.
• Acts as the District’s liaison with employee associations.
• Organizes and supervises the Human Resources Division, maintaining up-to-date records of all personnel.
• Coordinates all district LEA obligations regarding personnel.
• Prepares and administers the department budget.
• Plans, directs, coordinates, and participates in the recruitment, selection, assignment and induction of all certificated personnel.
• Reviews and processes all requests for transfers, leaves, and retirements by district employees in accordance with district needs and regulations.
• Oversees the certificated and classified staffing of all school sites and the district office.
• Recommends policies and procedures for terminating certificated administrators, teachers and classified employees, including reprimands for poor performance and behavior.
• Processes recommendations for terminating employees, assembling dismissal information, and arranging needed conference and hearings.
• Oversees the employee recognition program.
• Oversees the placement of district employees on the appropriate salary schedules.
• Prepares and maintains information on personnel and submitting the necessary statistical reports to the State Department of Education and to the Board of Trustees.
• Assists in the development and updating of Board policies and procedures regarding personnel.
• Performs duties as the Equal Employment Opportunity Officer which includes establishing goals and objectives to move toward parity between student minority groups and staffing among certificated/classified/management employees in the hiring process.
• Coordinates the District’s student teaching program.
• Administers teacher development programs for the district such as the Tri-Valley Teacher Induction Program, University Internships and new teacher training and orientation
• Plans and implements the professional development academy for aspiring, new and veteran leaders
• Conducts the District’s teacher recruitment fair
• Directs the District’s Substitute Teacher program.
• Supervises all aspects of the Human Resources Division, including supervision of the Director, department secretary, receptionist and credential analyst.
• Provides directions for all personnel programs within the policies of the Board of Education in accordance with State and Federal statutes and regulations.
• Responsible for all aspects of employee contract management for certificated and classified bargaining units, including collective bargaining proposals and negotiations; development of contractual agreements, interpretation and clarification of employee agreements, rules, policies, and procedures of job descriptions, classification and reclassification considerations, employee grievances, communication with management and bargaining unit employees.
• Prepares and recommends the annual school calendars for certificated and classified personnel, including holidays, work days, vacation days and similar items.
• Provides direction and assistance in implementing the district’s policies and procedures manual and the Human Resources Handbook.
• Directs and carries out investigation, including complaints concerning school personnel and allegations of discrimination or sexual harassment.
• Develops and administers salary schedules for all District employees.
• Responsible for the development and maintenance of employee records including personnel; files, employee attendance, credentials, criminal background checks, and tuberculosis clearance.
• Develops, controls, and evaluates the budget for the Human Resource Division.
• Participates as a member of the Superintendent’s cabinet, assists the Superintendent in the general planning, organization and leadership of the District.
• Represents the District in meetings with administrators, professional staff, business leaders, governmental representatives and the public concerning personnel and employee contact management.
• Effectively communicates with District sites, offices, and Board of Education and the community.
• Maintains liaison with colleges, universities, local, state, and national agencies relative to employee recruitment and personnel management.
• In conjunction with the Business Division assures accurate and timely position control and accurate budget information on all aspects of staffing.
• Administers District health and welfare benefits programs including negotiation of programs and plan coverage, research of cost containment and coverage options, accounting of employee and employer contributions.
• Administers the District Workers’ Compensation, disability, and unemployment programs.
• Serves as the Director Coordinator, Title IX
• Chair and participate on various committees; prepare agendas and minutes and maintain records of meetings; provide and receive recommendations to solve problems and improve personnel practices.
• Develop procedures to implement new laws, policies, and programs; analyze legislation for potential affect on the district.
• Advise the Superintendent of unusual trends or issues and recommend appropriate corrective action.
• Promotes a positive climate for all employees throughout the district.
• Encourages cooperative working relationships and high morale among all employees.
• Maintains professional competence through active participation in professional development and educational activities and in self-selected improvement programs.
• As requested by the Superintendent, prepares and presents reports to Board of Trustees.
• Organizes information, prepares materials, creates agendas for staff and public presentations.
• Performs other related duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• Master’s degree (emphasis in Educational Leadership or Organizational Leadership preferred)
• Minimum of five (5) years of classroom teaching or related experience.
• Minimum of three (3) years of site level administrative experience.

Desired:

• Doctoral degree
• Five years successful recent experience in a position in school personnel management/human resources.
• Experience and/or training in personnel administration

MINIMUM REQUIREMENTS

Knowledge of:

• Leadership and management principles, practices and procedures.
• Effective group processes and facilitation skills and public relations techniques.
• Effective presentation and training techniques.
• Effective written and oral communication using correct English and grammar skills.
• Theory and practice of public education and administration, including organization, personnel and fiscal management relevant to assigned responsibilities.
• Office management principles, methods, and procedures.
• Applicable state and federal laws, codes, regulations, policies and procedures.
• Credential laws.
• Interview and selection techniques and methods.
• Staff supervision, staff development and effective management techniques.
• Procedures and practices in public sector collective bargaining.
• Technology and the implementation of technological advances for schools/district.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Manage a large division of an organization.
• Display knowledge and understanding of education theory and practice and personnel administration.
• Plan, direct, and establish priorities and simultaneously coordinate a variety of projects.
• Identify and analyze present and potential problems, develop and evaluate solutions and propose plans of action.
• Prepare and present clear and concise narrative and statistical reports.
• Provide technical information and assistance to others concerning employment policies and personnel transactions.
• Use positive interpersonal skills to provide effective leadership to staff and to work collaboratively with those contacted in the course of work.
• Manage employee contracts and employee-employer relations.
• Interpret and apply laws, rules, regulations, and policies related to personnel matters.
• Supervise and evaluate the performance of assigned staff.
• Make use of technology for information, communication and data management.
• Establish and maintain cooperative and effective working relationships with others.

WORKING CONDITIONS:

Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands:

• Maintain mental capacity which allows for effective interaction and communication with others.

Physical Abilities: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Vision (which may be corrected) to read small print, text and data and to view computer monitor; hearing and speaking to exchange information on the telephone, in person and at presentations; kneeling, bending at the waist and reaching overhead to retrieve files; standing and sitting for periods of time; mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and to operate a computer keyboard; lower body mobility may not be required; work which is primarily sedentary; inside environmental conditions; use personal vehicle in the course of employment; attend periodic evening meetings and/or to travel within and out of District boundaries to attend meetings; work evenings or weekends.

LICENSES AND OTHER REQUIREMENTS:

• Possess and maintain a valid California driver’s license.
• Must possess a valid California Teaching Credential
• Must possess a valid California Administrative Services Credential

EVALUATION:

By the Superintendent

SALARY RANGE:

This is a leadership position. Placement is on the appropriate range and column on the Leadership salary schedule, based on education and experience with additional annual stipend for masters and/or doctoral degrees.  Benefits are included as part of the salary and purchased through an IRC 125 plan. The work year is 220 days.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.