General Description
Note: This position does not provide visa sponsorship.
Essential Job Functions / Duties and Responsibilities: Employee Relations
Administer policies and procedures consistently according to University policies for staff and procedure and as legally required by the Public Service Employees Local Union 572 Laborers International of North America Union Contract Agreement.
Provides guidance to the administrative leadership with the appeal process for Bargaining Unit employees and facilitating the department’s response and communication. Gathers sensitive information for grievances, disciplinary actions and other personnel matters, discusses and clarifies details with Managers and supervisors, advise other units and reports information to HR.
Complete unemployment claims online in the Equifax system including providing detailed information and documentation. Participates in Unemployment Compensation Hearings as needed. Provide additional documentation as needed to the unemployment claim/hearing.
Employment
Leave / Benefits
Payroll
Evaluate calculations and process complex retroactive payroll historical edits in Kronos for overpayments resulting from retroactive approvals of Short-term disability and Workers Comp benefits. Verify accuracy, monitor and retrieve overpayments including set-up of repayment arrangements between the employees and Payroll Shared Services according to established procedures and tax reporting requirements.
Process promotions, transfers, reclassifications, salary increases, and overtime and step increases, additional wage premiums and update employment status as required. Process and manage tracking for SAP Internal Service Requests (ISR). Assist Supervisors with correct coding of KRONOS and e210 on a regular basis to ensure the accuracy of payroll and the University’s time keeping system. Review documentation to determine if an absence is documented accurately according to policy and continually update and notify Managers and Supervisors.
HRIS, Payroll and Financial Systems
Facilitate the department Recruitment and Performance Process using Success Factors including, completing job posting information, coordinate and communicate timelines for the completion of midyear and annual performance evaluations for staff. Resolve issues with electronic performance forms such as moving processes backwards for revisions or forward to finalize/remove forms from the workflow process or re-route electronic forms.
Use the Kronos system to manage the weekly payroll operations ensuring the accurate coding of various working and nonworking hours for routine and complex payroll calculations for vacation and sick leave, Holiday and floating holiday pay, Worker Comp, Short Term disability, partial leave pay, to document LWP for lateness and when no paid time is available, pay additional premiums and other special pay situations as required by HR and/or law, and to verify FMLA total hours worked eligibility of 1,250 hours when rolling back 12 months.
Forecast calculations and process complex, retroactive Kronos historical payroll edits through the my-JHHS-Finance-Support system based on the requirements and limitation of payroll coding after Kronos transactions load into SAP to calculate payroll. Run various types of reports in Kronos to audit payroll hours, time clock activities, verify and resolve compliance requirements. Format and cross reference Kronos data with data in e210 and SAP for ad hoc reporting for department, division and Central HR needs. Primary point of contact for bargaining unit managers and supervisors for time and attendance. Maintain and update E210 time tracking system. Mange department e210 operations including auditing, updating and correcting employee records for weekly union employees ensuring that coding corresponds with Kronos Payroll records. Set-up work schedules and supervisor information for new e210 records. Run various report to verify monthly completion and submission requirements and to evaluate how different kinds of time is used/available based on coding. Cross reference data with payroll data and HR documents (FMLA, STD, Workers Comp).
Training and Communications
Coordinate the training of new hires and continued training of existing employees such as staff and supervisors in processing weekly payroll, overtime, new hires, terminations procedures, reclassifications documentation, vacation/sick leave and issues related to the Family Medical Leave Act (FMLA) Workers Comp, Short Term Disability etc. Also responsible for providing training on all corresponding information management systems, including provided updated training as needed. Coordinating and verifying required and safety related training. Coordinate scheduling for onsite and virtual training, provide one-on-one assistance for using a PC for myLearning training for union employees and track attendance. Work with the Facilities Services Manager and HR to expand the use myLearning for the Safety Training Program to expand online course offerings. Implement the use of Active Tracker software for electronically tracking and managing attendance.
Develop and continually update on/off boarding procedures for staff including coordinating employee recognition program for retirements, length of services, notable achievements and/or distinguished performance.
Qualifications
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel and payroll information and reporting systems. Knowledge of human resource laws, employment laws, payroll tax and deductions issues and compensation. Knowledge of business and management principles involved in tactical planning, resource allocation and coordination of people and resources. Knowledge of accounting and budgeting theory and practices required, including experience with payroll, time and attendance and financial information and reporting systems and ability to apply administrative HR and payroll policies, procedures and practice.
Ability to make independent judgments, problem solve, and decision making skills on a daily basis. Ability to work independently and effectively with all levels of employees internally in the department and externally with Central HR leadership. Ability to work in complex, fast paced environment with multiple tasks, short deadlines, and pressure. Ability to prioritize own work and staff's work as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Very strong organizational skills, analytical and problem solving abilities and attention to detail. Ability to maintain a high level of confidentiality and discretion. Experience providing excellent customer service. Strong interpersonal, presentation, and communication skills, both oral and written. Ability to effectively interact with all levels of University employees, as well as, outside contractors.
Working knowledge of federal, state and local laws and regulations in human resources; working knowledge of emerging trends and practices in human resources. Ability to work collaboratively with others both within and outside human resources. Organized and results oriented.
**JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**
Preferred Qualifications:
Classified Title: Sr. HR Coordinator
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
EEO is the Law
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