EOE Statement:
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Job Type/Schedule:
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Human Resources. This position is for the Danforth/Medical School Campuses.
Essential Functions:
POSITION SUMMARY: Support processes around external and internal candidate sourcing, applications, screening, and process expediting. Source qualified candidates using resume tracking and Human Resources Management System (HRMS). Upon identifying candidates, the recruiting assistant may contact candidates via phone and/or email to explain the open position, conduct occasional phone screening, and direct and ensure that candidates formally apply to the correct job opening. PRIMARY DUTIES AND RESPONSIBILITIES: - Assists recruiters in screening employment applications and scheduling interviews for applicants to identify best fit candidates. Ensures all required documentation has been collected and eligibility has been met prior to forwarding application to recruiters/departments. Screens prior employees for rehire eligibility and checks that transfer applicants have met transfer eligibility.
- Assists in outreach to identify and build diverse pools of qualified candidates using internet and other resources as needed. Schedules phone interviews and completes a high number of candidate pre-qualifying phone screens with prospective candidates. Establishes and maintains a file of potential candidates for large incumbent positions to proactively contact previous qualified candidates regarding further openings.
- Assists recruiters to ensure pre-employment screening tests and assessments are administered appropriately and results sent to hiring managers. May assist hiring managers in evaluating and interpreting candidate results.
- Places advertisements as requested by recruiters.
- Completes documentation, organizes supporting information for recruiting, and maintains for ease of retrieval. Updates candidate records and job postings in recruiting systems and confirms new hires.
- Provides follow-up correspondence to candidates on recruiting status via phone and email.
- Works collaboratively with recruiters to discuss openings and future hiring needs. Recommends candidates for future consideration.
- Supports recruitment team on building an effective recruitment office to meet hiring goals including communication with school and departmental business offices, applicants, advertising vendors, etc. May also assist with job fair hosting and community outreach events.
- Identifies opportunities for improving candidate experience and scheduling efficiency. Provides feedback and updates to management on market trends and opportunities.
- Submits reports in a timely manner.
- May perform employment reference checks and verify required license/certifications on applicants.
- Performs other duties as assigned.
Required Qualifications:
High School education or equivalent. Exposure to office environment.
Preferred Qualifications:
Strongly preferred, either: - Bachelor’s degree and 1 year recruiting or HR experience
- Effective verbal, written and interpersonal communication skills
- Experience in building diverse pools of qualified applicants
a plus: - Previous recruiting experience
- Effective verbal, written and interpersonal communication skills
- Knowledge of technology, including Microsoft Office suite, applicant tracking systems, Boolean search, internet search, and social media channels. Ability to maintain effectiveness across multiple systems and interfaces
- Effective understanding and knowledge of employment law
- Ability to identify and attract candidates for a diverse group of jobs
- Ability to effectively enter candidate information, and phone screen documentation in applicant tracking system
- Effective customer service skills
- Ability to effectively manage time and prioritize
- Effectiveness in a self-directed environment
Salary Range:
The hiring range for this position is $17.48 - $22.29 per hour.
Pre-Employment Screening:
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits:
This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.
Internal Applicant Instruction:
This position is grade G07.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation. |