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ACADEMIC HUMAN RESOURCES MANAGER
University of Washington
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ACADEMIC HUMAN RESOURCES MANAGER

University of Washington

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Details
Posted:
January 7, 2021
Location:
Seattle, Washington
Salary:
Open
PayScale
Type:
Full Time

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.

The Department of Psychiatry & Behavioral Sciences in the UW School of Medicine is recruiting for an experienced Human Resources Manager.  Reporting to the Associate Director for HR, this position is responsible for collaborating with department leadership on the development of innovative processes, streamlining procedures and developing tools that enhance and improve Department operations. It is a position that functions as part of the team that manages Academic and Staff Human Resources operations for following research divisions, programs and centers in the Department of Psychiatry and Behavioral Sciences. 

Position Purpose:
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine is recruiting for an experienced Human Resources Manager.  Psychiatry is the third largest department in the School of Medicine and the largest non-divisioned department.   This individual will report to the Assistant Director for Human Resources.  The overall annual funding from all sources is approximately $90 million.  This position will be responsible for aspects of faculty appointments, the re-appointment process, courtesy faculty appointments, and  back up staff employment and HR related business processes.The position is part of a four person human resources team that supports the department that is composed of an Associate Director for HR, a Human Resources Manager overseeing staff HR processes, a Human Resources Manager overseeing faculty HR processes (this position), and a Payroll/Financial Analyst.  As a unit they provide full support for departmental academic and staff human resources and payroll.

Position Complexities:
Given privileged and highly confidential information and trusted to act upon this information accordingly and with discretion; Independently determines the best operating practices and how to implement them for the department; Works collaboratively with Department IT team to develop and implement technological solutions for day to day work processes; Conducts local investigations and supervisor and employee corrective actions; Assigned major department projects which affect all employees; Involved in long-range strategic planning.

Position Dimensions and Impact to the University:
This position has proven critical to recruiting and retaining faculty and staff.  It plays a key role in presenting a positive, customer service friendly image of the Department to the public, University officials, School of Medicine officials, and Department faculty, staff, and students. This position is responsible for monitoring faculty activities that could result in the faculty member or department being the focus of a lawsuit.This position is responsible for preventing adverse consequences (i.e. UCIRO investigations) with employees through developing best practices and monitoring employee activites closely. This position is responsible for administering the University's policies for hiring and managing faculty within the Department. This position is responsible for administering the faculty appointment and re-appointment processes. This position is presented with a variety of complex HR problems daily by faculty and staff and is expected to offer accurate and quick solutions.

Responsibilities:

Manage Academic Human Resources for Psychiatry and Behavioral Sciences  New and Continuing Appointments - 80% FTE
  • Guide Chair, Service Chiefs and Division Directors on academic faculty recruitments and evaluation tools.
  • Research salary funding options and write offer letters
  • Oversee and manage coordination of ~95 faculty appointments/year.
  • Participate in new faculty department onboarding and orientation
  • Ensure faculty are credentialed appropriately with the Office of Medical Staff Appointments.
  • Oversee the clinical faculty appointments process, reappointments and the yearly resume of participation.
  • Work closely with the International Scholars Office regarding visas.
  • Annual Review -Manage the annual academic and clinical review process.
  • Process Improvement - Collaborate with IT to develop technological tools to best process the annual faculty performance reviews and any other new systems initiatives related to HR.
  • Interpret UW faculty policies and translate into web/database interfaces..  Engage in CPI and Lean Business Process redesign

    Back up Staff Human Resources and Personnel Program - 10% FTE
  • Work with payroll analyst and Staff HR manager in the areas of new staff appointments, reclassifications, leave management, and other areas
  • Investigate complaints, discuss resolution options
  • Create corrective action plans and lead progressive discipline meetings including dismissal.
  • Understand labor relations policies and practices and interpret to staff.
  • Act as a departmental resource on the structure of grievances and terminations
  • Administer staff recognition and professional development programs.
  • Interpret staff personnel policies and translate into web/database interfaces.
  • Advise managers on staff performance management and development
  • Create paper, online and in person trainings to support staff development for supervisors and staff.

    Departmental, Faculty and Staff Services - 10% FTE
  • Identify process improvement areas in department, write proposals, implement plans, evaluate results.
  • Independently determine the best operating practices and how to implement them for the department related to academic and staff HR.
  • Make independent and sound decisions, which have significant financial and organizational consequences.

  • •  Collaborate with IT Support to develop technological tools to develop optimal solutions related to HR processes.     

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

    REQUIREMENTS

  • Bachelor's degree in social sciences, business or English or combination of education and experience plus at least five years working at the departmental level in human resources with solid understanding of UW personnel policy, State and Federal policies related to human resources.

    Additional Requirements:
  • Work with confidential information and taking appropriate action.
  • Successful history and ability to work on large, complex projects in a deadline driven environment. Proven expertise at managing both academic and staff human resources at a UW departmental level Record of engaging in and managing faculty leave program, accommodations, grievances and other issues that may arise. Must be a self-starter who works successfully from stated goals without instruction. Must be able to work independently with exceptional organizational, planning, time management skills and initiative.
  • Must also be able to work as a member of a team and to lead teams to successful outcomes
  • Excellent written and verbal communications skills

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    DESIRED

  • Experience in Workday

    CONDITIONS OF EMPLOYMENT

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
    		•

    Internal Number: 186035
    About University of Washington
    Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.
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