Leads coordination of privileging with the University of Chicago Medical Center's Medical Staff Office with a moderate level of guidance.
Assists with development and maintenance of metrics and ad hoc reports.
Leads coordination of the Medical Staff Office compliance requirements for credentialing, recredentialing and licensure renewal.
Supports onboarding faculty, academic appointees, staff and student workers, including providing assistance throughout the initial credentialing process for providers.
Supports the process for academic appointments/reappointments for clinical associates and post-doctoral appointments.
Onboards postdoctoral researchers, academic visitors, educational assignees and hourly paid staff and student workers.
Processes visa materials, working with the Universityâ™s Office of International Affairs.
Manages the visitor, educational assignee, student office assistants and volunteer process.
Responsible for managing termination activities for other academic appointees, postdoctoral researchers, academic visitors, staff and student workers.
Processes one-time payments for faculty and staff.
Processes job posting process for student workers; may assist with job postings for staff.
Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
May process job postings for faculty and other academic appointees.
Performs other related work as needed.
A minimum of four years of experience in human resources, academic affairs, and/or administration with HR responsibilities
Work experience in a post-secondary academic, healthcare, non-profit, or equivalent setting.
Prior experience in working with faculty and/or academic appointees, especially in a faculty/academic affairs role.
Knowledge of visa processing requirements.â‚â‚â‚â‚â‚
Experience in human resources, preferably in medical center or academic environment
Strong attention to detail, and competence to manage multiple priorities and responsibilities effectively with moderate guidance.
Ability to foster a culture of inclusion by appreciating and respecting diversity.Â
High degree of organization and follow-through.
Excellent written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Excellent problem-solving skills; ability to work independently and with some direction.
Proficiency with Microsoft Word and Excel; Adobe document management; Interfolio document management portal; willingness and ability to learn new technology.
Exceptional analytical skills required
Ability to maintain confidentiality required
Ability to create and deliver presentations
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required
Ability to partner with different levels of the organization to achieve results required
Ability to handle stressful situations
Ability to react effectively, quickly, calmly, and rationally during conflicts and emergencies
Ability to work in high stress environment with competing priorities
Ability to work effectively with constant interruptions
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR09784
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.