The Lamont-Doherty Earth Observatory (LDEO) located in Palisades, New York, seeks an HR Generalist to join its Human Resources team. In support of a large and diverse scientific community, the HR Generalist provides HR services to designated units on the LDEO campus, including: new hire processing, faculty appointment administration and tracking, orientation, payroll/salary administration, visa application processing/tracking, and records management using PeopleSoft applications. Generalist functions include application and interpretation of Human Resources and Provostial policies for all conditions of employment. Responsible for confidentiality, accuracy and security of records. High degree of interaction with employees at all levels. Works closely with Columbia University offices: CUHR, HRPC, ISSO, Payroll, the Associate Provost for Academic Appointments, and DEES.
Serve as a key resource to the campus community to provide relevant policy and procedural information including response to a high volume of inquiries. Apply skilled judgment and initiative for routine policy application and prioritize, follow up or refer sensitive issues as appropriate to the HR Manager. Administer new hire and other employee transactions (both paper and on-line TBHs), including UNI generation via DIA and federal I-9 completion, for approval by the HR Manager. Maintain transaction log and employee files. Provide detailed Orientation Session for new hires. Monitor accuracy of orientation materials and HR bulletin boards. Contribute to maintenance of HR unit SOPS.
Conduct payroll processing including casual, semi-monthly add comp, sea pay in addition to the bi-weekly and semi-monthly Maritime payrolls. Includes: FFE entry, Time Entry Form creation, time sheet verification and enforcing submission guidelines. Process overpayment recoveries as required.
Tracks faculty appointments and visas to ensure timely extensions, departures and/or notices of non-renewal. Works closely with current and pending appointees on visa applications, including drafting TN and H1B petition letters, completing the H1B Labor Condition Application, and submitting documents to CU-ISSO. Guides applicant through the application process. Advises applicants on need to travel outside the U.S. or circumstances that will limit their ability to travel.
Conduct all aspects of casual hire recruitment and processing, including tracking limits on hours and months in casual status. Review and approve invoices for background checks conducted by the CU Vendor and submits to LDEO-AP. May support other recruitment-related tasks when the HR Coordinator for Recruitment is absent or backlogged.
Administers Time & Attendance Tracking for non-academic staff in designated units and, together with the other HR Generalist in LDEO-HR, produce annual Time/Attendance report in accordance with CU policy.
In the absence of the HR Manager, provide advice to campus supervisors regarding employee discipline/performance management after conferring with CUHR. Performs other duties as assigned.
Works with general supervision. Exercises independent judgment and initiative within specific guidelines.
Bachelor's degree and/or its equivalent and 2-4 years of related experience in Human Resources, Payroll, or Benefits Administration required.
Fundamental knowledge of FLSA and FMLA and I-9s required.
Proficiency in MS Word and Excel, excellent organizational skills, superior written and verbal skills in English, and facility with math all required.
Demonstrated ability to work confidentially and maintain confidentiality a must.
Experience in a fast-paced team work environment a plus and /prior university or research institute experience a plus.
The compensation for this position is $62,000+ commensurate with experience.
We accept online applications only.
The Lamont community values diversity and inclusion and encourages applications from members of underrepresented minority groups.
Columbia University is an Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 511993
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.