Reporting to the Administrative Director and Administrative Manager of Human Resources & Academic Affairs, the Administrative Coordinator will provide administrative level support in the Department of Radiology's Human Resources Office.
Perform general office duties in the Radiology Human Resources Office. Duties include greeting and directing visitors when needed; picking up, sorting and distribution of office mail; answering and directing incoming calls to appropriate parties, and taking messages; photocopying and filing; and updating and maintaining departmental attendance records, CME databases, and physician time studies.
Assist the Administrative Director with facility management or other special projects. Duties include preparing required paperwork for work projects, following up, and coordinating time schedule for projects, and informing Administrative Director on any delays and/or problems.
Provide assistance with the daily activities related to human resources. Duties include entering and reviewing data in TalentLink and RAPS for job posting; submitting advertisements for posting in academic journals; working closely with the Administrative Manager and Credentialing Manager with the faculty credentialing process and with the administrative paperwork for Columbia, NYP and Lawrence Hospital appointments; and perform other related HR functions, as needed.
Assist the Administrative Manager with the collection of data and preparation of the semi-annual OPPEs and physician evaluations. Coordinate the distribution of these documents to senior leadership and/or division chiefs and upload documentation into MSOW as needed.
Assist with the maintenance of the CUPS faculty profiles including the coordination of faculty photos and data updates; process NYP systems access requests such as CROWN, eSAF, etc.; and assist with the follow up on required faculty and staff training (e.g., HIPAA, Billing & Compliance, etc.) to ensure departmental compliance.
Provide administrative support to the Departmental Administrator/CFO as needed.
Perform other duties as assigned.
Requires a bachelor's degree or equivalent in education, training and experience, plus three (3) years of related experience.
Must be proficient in business software applications (Microsoft Word, Excel, PowerPoint, and Outlook (email, calendar, etc.). Excellent communication (both oral and written) and organizational skills are required. Strong interpersonal skills and the ability to handle confidential information with exceptional judgment and discretion are required. Demonstrated ability to set priorities, handle multiple assignments, and work with diplomacy and efficiency in a highly pressured environment.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 510942
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Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.