The Office of Human Resources at the University of Tennessee at Martin is currently accepting applications for an Administrative Specialist. Reporting to the Director of Human Resources & Payroll, this position plays a vital role in supporting all aspects of human resources departmental operations including providing clerical and administrative support to department director as well as all functional areas of the department including: talent acquisition and onboarding, payroll, benefits administration, budgeting, and employee recordkeeping. Incumbent must have strong communication, organizational and time management skills to successfully perform competing and convergent demands autonomously. This position is the first point of contact for employees and visitors to the department and the ability to project a positive image and interact with persons from diverse backgrounds is essential to success in this role.
Manages busy telephone system and serves as first point of contact to employees and visitors to the department
Under the supervision of the department director, maintains accuracy of budget and general ledger accounts
Coordinates special projects including conducting, researching and preparing reports for department director
Assists with the talent acquisition process including assist internal and external applicants with questions and resolving issues, participating in new employee orientation, processing background check invoices and payments, and assisting with processing I-9s and other talent acquisition activities
Processes employee and dependent fee waivers.
Coordinates meetings for the Employee Relations Council and creates and distributes council minutes and posts same on human resources webpage
Records Employee Relations Council meeting minutes. Provides official written notes to individuals who attend the meeting and post the notes on the Human Resources webpage
Assists with maintaining the Human Resources webpage
Processes E-Verify for students and employees
Assists payroll coordinator with new employee paperwork, i.e. personnel data form, direct deposit enrollment form, hire/rehire form, W-2, and other related paperwork
Answers the Human Resource main phone line and greets all visitors, vendors, employees, and job candidates.
Assists the individual, or transfers the phone call, or directs the person to the appropriate person for assistance.
Distributes the mail and sends out bulk mailings.
Maintains bill payments for the UTM Bursars office in Iris. (Collections, process fee waiver payments to other schools, telephone, etc.)
Maintains Human Resources monthly ledgers, procurement card, subscription/licenses
Processes billing and travel for the HR office,
Assists with temporary employees/students.
Processes billing for background checks from Truescreen.
Submits transfer vouchers to recover the cost of background checks from some accounts.
This position maintains office supplies in the form of ordering, receiving, and processing bills.
Ensures that all PDQ's, employee's records, and all other paperwork is scanned into IRIS to maintain employee records.
Provides employee records in response to appropriate requests
Assists Benefits Specialist with open enrollment for benefits
Internal Number: 208206
The primary purpose of the University of Tennessee at Martin is to provide a quality undergraduate education in a traditional collegiate atmosphere characterized at all levels by close collaboration among students, faculty and staff. In addition, the university is dedicated to meeting lifelong educational needs by providing graduate programs, distance-learning opportunities and other creative endeavors. Furthermore, the university is committed to advancing the regional and global community through scholarly activities, research and public service.