Human Resources Assistant III - Leadership and Organization Development 15838
The Leadership and Organizational Development Department at West Virginia University is seeking applications for a Human Resources Assistant III. Reporting to the Director of Leadership and Organization Development (LOD), this position provides operational and administrative assistance to the Director and to the LOD staff in support of the operations of the office and its initiatives, as well as performs a variety of administrative duties to support the Compensation staff.
In order to be successful in this position, the ideal candidate:
70% - Leadership and Organization Development (LOD)
Works with Director, LOD team, and external resources to provide technical and professional support for programs, services, initiatives, trainings and assessments.
Collaborates with WVU's Shared Services Center, ensures completion of LOD event and training logistics for a variety of in-person, classroom and virtual learning formats (which may include assisting with reserving, confirming, setting up and breaking down training rooms, prepares and sets up equipment/technology, supplies/materials, participant packets/handouts, etc.).
Assists the LOD staff in the development of a variety of communications to internal and external stakeholders, such as marketing materials and various communications from the unit.
Maintains and updates the LOD website ensuring information is accurate, appropriate, and timely.
Supports the needs of trainers and consultants throughout the entire process of the training/event
Assists with editing, creating and organizing material for tools/toolkits, handouts etc. associated with support of LOD consultants' projects and assignments.
Prepares spreadsheets, PowerPoint presentations, reports, infographics and presentation documents as assigned.
Works with clients to ensure that surveys, assessments, etc. are assigned appropriately and completed on time.
Produces reports and documentation for a variety of purposes including employee files, client information, department metrics or requests made by University attorneys
Manages overall LOD budget including individual projects and external contracts to monitor deliverables, conditions, and payments.
Enters data into systems accurately, efficiently, and timely and extracts relevant data quickly. Uses multiple database systems. Assists with questions/support needed for training/learning management systems (for example, Qualtrics, Augusoft, Go Beyond Recognition Portal).
Assists (as needed) in monitoring the GoBeyond Recognition website as needed for appropriate use of site and takes action, where needed.
Manages the Director's calendar including coordinating, scheduling and cancelling meetings and events as needed (some of which are both complex from a scheduling standpoint and/or confidential).
Greets visitors to the LOD unit, answers the LOD main phone line and addresses all email received by the LOD resource/vanity email account in a timely and efficient manner.
Purchases supplies for office and other necessary items and conducts necessary reconciliation processes for purchases.
Performs all other job-related duties for LOD as assigned.
Provides answers to routine questions or distributes questions to Compensation team member or other departments as needed.
Coordinates tracking of completed work from the compensation analysts and updating Access database with final compensation details for reporting purposes.
Maintains and updates metrics for department. Runs reports as needed and consolidates requested information.
Tracks interim assignments and maintains a reminder system of ending interims for the Compensation team.
Coordinates requests from Shared Services, Payroll and other areas as needed.
Answers the Compensation unit main phone line.
May update information on the Compensation unit's website.
May purchases office supplies and schedule meetings.
Performs all other job-related duties for the Compensation team as assigned.
Pay Grade: 14
Associate degree or equivalent education and experience.
Two (2) years of progressively responsible experience demonstrating capacity to handle the tasks indicated in the duties and responsibilities.
Experience with utilizing web content systems/website design is preferred .
Skill in gathering, managing, and reporting data and information quickly and accurately.
Skill in using Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.
Excellent oral and written communication skill and ability to speak comfortably in front of groups when needed.
Skill in navigating easily in a highly complex, demanding environment - Ability to perform basic math calculations and managing a budget.
Ability to be a resourceful team-player, with the ability to work independently as appropriate.
Ability to be a forward-looking thinker, who actively seeks opportunities and proposes solutions as appropriate.
Ability to manage websites and create electronic forms.
Ability to establish priorities, adhere to deadlines, and have high attention to detail and follow through.
Decision making and problem solving.
Valid driver's license to transport materials and supplies and to run work-related errands to various locations on- and off-campus.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/ .
West Virginia University is proud to be an Equal Opportunity employer, and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Nov 5, 2020
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 215543
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.
BACK TO TOP
Login disabled due to tracking consent
You are currently opted out of cookie-based tracking, which disables many of the features of this site. This includes:
Accessing the myHRCI applications or the HRCI Store