Location: West Barnstable, MA Category: Administrative Positions Posted On: Mon Nov 2 2020 Job Description:
GENERAL STATEMENT OF RESPONSIBILITIES:
The Payroll and Human Resources Assistant will provide support to Payroll and Human Resources in the processing and maintenance of College payrolls and related payroll reporting functions, recruitment efforts, and general personnel matters.
EXAMPLES OF DUTIES:
Assist with the preparation, processing, and monitoring of all College payrolls including use of the Commonwealth Human Resource/Compensation Management System (HR/CMS - PeopleSoft).
Provide support to the Payroll Manager; enter data into HR/CMS including time and attendance, process part-time and work-study payrolls, use spreadsheets and databases.
Provide support to Human Resources relative to recruitment including editing and posting vacancy notices in recruitment management system (Interview Exchange) and on various job board sites, manage posting site and distribution report, generate reports and update job files in Interview Exchange, and maintain and organize recruitment files.
Assist HR with the hiring and employee evaluation processes.
Assist with employee health, dental, life, long-term disability insurance, the Health Care Spending Account and Dependent Care Assistance program.
Coordinate and manage employee benefit and retirement seminars and assist with employee events sponsored by Human Resources.
Address employee questions regarding payroll, benefits, and retirement matters in cooperation with the Payroll Manager.
Assist with the preparation of required payroll and employment documents for College, State and Department of Higher Education approval.
Assist with processing HR and Payroll purchase orders and invoices per Office of Procurement and Accounts Payable requirements; prepare, submit, and track expense reimbursements for new employee relocation and candidate interview travel.
Assist in conducting new employee orientations relative to compensation and benefits programs.
Assist with payroll reports for various state, federal, Department of Higher Education, IPEDS, Union and other agencies.
Assist with preparation of reports and compilation of data on various budgetary staffing and collective bargaining matters for the Department of Higher Education, Community College Counsel's Office and various regulatory agencies.
Assist with professional development/training programs offered by the Office of Human Resources.
Review employee files to answer inquiries and provide information to authorized individuals.
Participate in various payroll user group meetings and in related training and information meetings.
Other related Payroll/Human Resources duties, as assigned.
Associate degree in Business Administration or a related field, or an equivalent combination of education and experience.
Two years of experience in payroll, benefits administration, banking, accounting or a related field in a sophisticated computerized environment.
Knowledge of the principles, practices, and reporting requirements of payroll processing.
Ability to prepare financial reports using manual systems, PC-based spreadsheets, and database applications.
Exceptional attention to detail.
Ability to establish and maintain harmonious relationships with other employees.
Ability to work in a sensitive, confidential environment, maintaining the integrity and confidentiality of payroll, employee and related information.
Ability to work independently and as part of a team on various projects as required.
Strong computer skills required, including proficiency in use of Microsoft Office Suite (Word, Excel, Outlook and Access).
Excellent written and verbal communication skills.
ADDITIONAL PREFERRED QUALIFICATIONS:
Background with the Commonwealth of Massachusetts payroll programs and external payroll applications.
Human Resources generalist experience.
Experience working in a collective bargaining environment.
COMPENSATION: $50,000-$55,000 annual salary; Full-time, Non-unit position including participation in a comprehensive employee benefits program.
APPLICATION DEADLINE: November 29, 2020
Please visit our website at www.capecod.edu for information on Cape Cod Community College.
This appointment is subject to the FY2021 budget appropriations.
Appointment subject to SORI (Sex Offender Registry Information), publicly-accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.
Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century. Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.
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