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The College of Built Environments (CBE) at the University of Washington is seeking a HR Administrator. This individual will provide human resources services to the college composed of five departments and several research centers composed of approximately 65 regular faculty, 100 affiliates, and 40 staff members.
The Human Resources Administrator provides HR support to college employees including hiring, compensation, performance management, and employee relations. This position serves as the College contact for human resources across the College on all aspects of appointments. The HR Administrator reports to the Assistant Dean for Budget & Planning and is expected to serve as the content expert for the above-mentioned areas and as such assures that all activities for human resources are completed in a timely and accurate manner.
CBE seeks to build a culture where HR best practices are proactive in supporting and promoting individuals and groups to work in collaborative and cross-expertise ways. The HR Administrator regularly exercises discretion, interpersonal skills, and independent decision-making authority and will continuously integrate HR information gathered from a variety of sources to successfully fulfill the duties of the position. The administrator’s work environment is intense, dynamic and requires the ability to quickly determine priorities and make sound decisions while multi-tasking. The HR Administrator is required to provide a respectful, supportive, and confidential environment for all employees. This position requires the ability to maintain a professional demeanor while dealing with highly sensitive and confidential issues in a timely manner.
Continuously Improve/Manage HR Functions
•Implementation of processes that align with best practices and UW policies with an eye towards continuous improvement and opportunities to strengthen college culture of interdisciplinary collaboration
•Manage HR functions and independent decision-making authority in alignment with the Dean and Chairs’ goals for the College, focus on the processes and systems related to appointments and HR issues
•Determine operational impact on appointments and employment processes
•Develop tools that will be used to measure, monitor, and report appointments
•Strategize with College leadership to develop solutions used to measure and track performance indicators
•Provide support for the College’s equity, diversity and inclusion (EDI) initiative
•The HR Administrator is the HCM1 and Time and Absence Initiate for the College and its five departments
•Process all employee appointments from beginning to end including University approvals, advertising, recruitment, support candidate interviews, hiring, and onboarding support, including regular Workday entry
•Regularly interacts with individuals within the College as well as Compensation, Central HR, and Academic HR staff assigned to the College
•Act as Hiring Manager for all staff and student positions in the department, manage the recruitment and search processes for CBE
•Act as HR content expert on hiring, leave, and separation employment practices
•Assure systems that lead to compliance are in place for all departmental activities
•Establish and manage new employee orientation processes and onboarding activities as well as offboarding and staff exit interviews for the College and its departments
•Ensure employees are in compliance with required trainings
•Develop and maintain College-wide policies and ensure consistency with onboarding, training, compliance, and performance evaluations
•Manage HR issues as they arise including employee relations and leaves
•Function as the College’s liaison to HR for grievances, investigations employee conflicts, sexual harassment incidents, etc., and provide expertise to College leadership on these issues
•Review in-grade salary increases and make recommendations to College leadership, complete associated paperwork on behalf of the College for review by compensation
•Assist with disciplinary actions, layoffs and reassignments
•Draft counseling letters as appropriate, provide counsel and serve as mediator to supervisors attending meetings to serve as a third party, helping employees understand their options as outlined in labor contracts, and working to resolve conflict and bring resolution
•Interpret all aspects of personnel policies and procedure for faculty and staff; ensure institutional hiring practices and policies are followed, keep College leadership informed on personnel policies and procedures
•Act as the expert in HR policies, regulations and guidelines in accordance with the College, University, and State regulations
•Advise Dean and Chairs on policy and appropriate changes affecting the College of Built Environments
•Review data, policy and/or procedural changes, attend seminars and HR training, and share information, provide training to departmental staff as needed
•Coordinate salary and benefits to ensure employees receive accurate and timely pay
•Process leaves of absence; develop and/or implement new systems in all areas of responsibility including recruitment, appointment, employment relations, training, and orientation.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
•Bachelor’s degree in Human Resources, Business Administration, or related field
•Three years of human resources experience in an academic setting
•Demonstrated ability to work independently, problem solve, and work effectively with all levels of an organization and diverse groups
•Experience working with a large, structured personnel system; proven ability to work effectively in a deadline driven environment
•Excellent verbal, written and interpersonal skills communicating with a variety of audiences on varying formats
•Respects cultural differences and has success working in diverse populations
•Proactive problem solver who melds analytic reasoning with empathy and understanding
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
•Demonstrated collaborative work style, a belief in partnering, information, and resource sharing
•High levels of accountability – a sense of ownership and passion for attaining goals and surpassing expectations
•Knowledge of and experience with maintaining web-based HR data and HR records systems for optimal personnel management
•High priority and demonstrated abilities related to equity, diversity, and inclusion (EDI)
Working Environmental Conditions
This position is a 1.0 FTE, regularly work week scheduled during sometime Monday through Friday, 8am-6pm. The nature of the position may require flexibility of schedule to address HR issues as they arise.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.