As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Office of Academic Personnel (OAP) leverages its subject matter expertise and institutional perspective in academic personnel administration to support the recruitment and retention of the University of Washington's world-class community of faculty, librarians, and academic staff.
We have an outstanding opportunity for an Academic Human Resources Specialist.
The Academic HR Specialist draws on a broad base of human resources knowledge to exercise independent judgement in analyzing and approving business process transactions; provides general guidance to University of Washington (UW) academic partners and other units on policies and procedures related to the employment lifecycle of academic personnel.
In serving the UW community, the Academic HR Specialist joins the entire OAP team in promoting and continually aspiring to excellence, collaboration, integrity, innovation, diversity, and respect.
Academic HR must accurately represent the institution with regard to academic personnel appointments, compensation, recruitment, promotion and tenure processes. In serving the UW community, the Academic HR Specialist must be able to analyze and identify an appropriate solution(s) to any number of nuanced institutional and local school/college/campus issues and/or determine when and which issues should be escalated for leadership review.
OAP is a key administrative unit overseeing policies and processes governing over 18,000 academic personnel at the University of Washington including professorial faculty who are central to advancing the UW's educational and research mission. The ever-changing landscape of technology, regulation, and stakeholder needs requires OAP to be agile and responsive. As a member of the Academic HR service team, the Academic HR Specialist provides critical front line support necessary to ensure the efficient and compliant administration of academic personnel across the UW enterprise.
Duties & Responsibilities
Review and Analysis (55%)
•Apply knowledge of academic personnel policy and related business processes in the initial review, analysis, and—where appropriate—approval of academic personnel business process transactions across multiple platforms (Workday, Interfolio, RT). •Apply metadata to records under Academic HR purview and ingest them into OAP’s electronic document management system according to business standards and records retention requirements. •Partner with other functional teams within OAP to audit HR/payroll data, and perform related analysis and cleanup to ensure data integrity for institutional reporting.
Customer Support (25%)
•Exercise independent judgement, specialized knowledge, and effective communication skills in responding to customer questions regarding academic personnel appointments, compensation, terminations, promotions, leaves, recruiting and hiring processes in accordance with university policies. •Work as a liaison to facilitate communication with other functional units when escalation is needed.
Training and Consultation (15%)
•In collaboration and/or consultation with other OAP team members and leadership, provide general consultative services and training to academic and administrative partners across the university using broad base of institutional policy and HR knowledge.
Other Duties (5%)
•Participate in committee work related to OAP’s strategic priorities and vision •Attend training/professional development activities
Other duties as assigned
Minimum of 3 years’ experience in human resources
Demonstrated excellence in written, verbal, and interpersonal skills
Demonstrated record of outstanding customer service
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working in a university/higher education setting
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.