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The Department of Health Services has an outstanding opportunity for a full-time Human Resources Associate to support academic, staff and student HR across two departments in the UW School of Public Health: the Department of Health Services (where the position will be housed) and the Department of Biostatistics. Reporting to the Senior HR Manager, the HR Associate will work as an HR generalist in the areas of employee recruitment, hiring, onboarding, retention and engagement, time and leave management, compensation, performance, and employee development. Working across both departments, the HR Associate must be able to navigate and interpret the sometimes varying policies and procedures of both departments as well as identify opportunities for merging procedures into a singular pathway.
The Department of Health Services is dynamic academic and research department whose mission to work with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. The Department of Biostatistics endeavors to serve as a source of expertise and a focus for training and research in the quantitative aspects of public health and medicine, and to promote the use of rigorous quantitative methods in the biomedical and public health sciences. Between the two departments, this position, as part of the HR team, supports approximately 170 staff, 85 core faculty, 360 adjunct, affiliate and clinical faculty, and 100 student employees. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and equity for all.
Duties and Responsibilities:
Position Management •Manage the academic appointment, reappointment, promotion and separation processes for annual and regular faculty. •Coordinate staff appointment changes and input into Workday. •Manage Academic Student Employee (ASE) appointments. Serve as point of contact, and consult with students, program managers, and faculty for any questions related to ASE appointments. •Manage the monthly faculty voting process that includes: faculty appointments, reappointments, promotions, graduate faculty status (GFS), endorsement to chair (ETC). •Coordinate annual review and merit process for faculty and staff. •Draft letters from the Department Chair for regular and annual faculty appointments, reappointments and promotions. •Draft communication on behalf of the Chair related to annual review, leadership roles, merit, and unit adjustments. •Manage input, audit, and reconciliation of discrepancies related to appointment records in multiple University systems to ensure compliance with all applicable rules and regulations. •Interpret Workday and Academic HR policies and procedures and provide subject matter expertise for complex situations. •Maintain awareness of applicable Federal, State, University, Union regulations, processes and procedures and provide direction to stakeholders in accordance with these rules and policies.
Employee Recruitment, Onboarding, and Engagement •Manage ASE recruitment, hiring, and onboarding. Engage with the Graduate School and Labor Relations to fully comprehend and implement contract-compliant practices. •Support recruitment of permanent and temporary staff positions. Serve as a resource to hiring managers, communicating recommendations, best practices, and expectations. Assess position requests, conduct compensation analysis, perform phone screens, schedule interviews, process positions in Workday, and track overall process. •Manage faculty recruitments in coordination with the Academic HR Manager. Ensure that all department search committees are in compliance with University and School guidelines. Manage positions in Interfolio and serve as staff for faculty search committees •Support faculty and staff on-boarding and manage the 30-60-90 day check-in process. •Manage visa application process for new employees. •Responsible for ensuring compliance with University and Departmental HR policies, as well as applicable state and federal laws throughout the recruitment and selection process. •Identify opportunities for employee development and recognition. Coordinate department events, including retreats and recognition activities.
Process Improvement and Projects •Participate in continuous process improvement work with the HR team. Proactively identify and recommend opportunities for streamlining processes and increasing efficiency and efficacy. •Manage and coordinate various projects at the department level throughout the year as needed/assigned.
Data Management and Requests •Manage departmental databases (e.g. faculty, senior fellow) and is responsible for data integrity. •Manage and fulfill data requests for departmental leadership and academic programs related to staff, faculty and student numbers and salaries.
Leave Management •Track and manage Workday entry of extended leave situations (parental, FMLA, disability) for faculty, staff and students. When necessary, interpret Workday system and UW work/leave policies and procedures for department personnel (including supervisors, division administrators and faculty).
Other duties as assigned
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Qualifications: •Bachelor's degree in Human Resource Management, Business Administration, Communications, or related field •Two years of increasingly responsible human resources experience, preferably in higher education or government. •Demonstrated understanding of HR management principles, including recruitment, engagement, development, compensation, employee relations, employment law, and benefits. •Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a professional demeanor at all times and communicate effectively at all levels within an organization. •Solutions-oriented, demonstrating strong initiative and follow-through. •Strong customer service orientation with ability to maintain a positive attitude. •Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality. •Ability to thrive while working with a high volume of work and critical, time sensitive deadlines. A flexible and open mindset is essential. •Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form. •Ability to work independently and as part of a team, manage priorities, problem solve and exercise good judgment in a dynamic and environment. •Disposition towards continuous process improvement. •Proven accuracy and attention to detail in work products. •Professional level competency with general MS Office applications, e.g, Word, Excel, Access, Outlook, and ability to learn new software applications as necessary to do the job. •Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated. •Knowledge of Washington State employment law.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Desired Qualifications: •Prior experience with faculty and staff appointments in an academic setting •SHRM-CP or PHR certification •Knowledge and experience with Workday •Experience working with both Union and Non-Union employees •Proficiency with UW administrative systems
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.