At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: May 19, 2020
Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific 'groupings/clusters' of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.
Welcome to the BEST Region! BEST serves the College of Natural Resources, the Division of Biological Sciences, and related ORUs, museums, and field stations in the biological sciences. We are extremely proud of the team we have put together and are working hard to provide faculty, staff, and students in our region with expert advice and reliable support services that foster academic and professional success.
Our aim is to build an administrative support team that is 100% committed to you. Over time, BEST team members are determined to become familiar with the unique issues, terminology, funders, sponsors, vendors, and circumstances in the biological sciences that will enable us to provide service that you'll find responsive, meaningful, and relevant.
Academic Appointment and Recruitment Management:
Applies knowledge of University policies and procedures to counsel department managers, employees and supervisors on employee and labor policies, procedures, and appropriate practices.
Advises Faculty and Managers and communicates with foreign appointees regarding visa acquisition.
Makes recommendations regarding visa type and timelines.
Assists in the preparation of non-senate academic merit and promotion cases.
Processes faculty summer salary, assists in the coordination of Visiting Scholar, Postdoctoral Researcher, Visiting Student Researcher appointments.
Serves as primary contact for academic recruitments.
Posts positions in AP Search, AP Recruit and other academic job sites.
Communicates with requestors and advises when applications are available for review.
Occasionally reviews resumes and applications and serves on interview panels for a full range of academic positions.
Manage the overall appointment process of Graduate Student Researchers (GSR), Student Assistant positions, and Training Grant Appointments, including initiation of recruitment, hire, rehire, transfer, and termination actions.
Serve as the liaison for personnel matters with the Student Affairs Officers, Graduate Division, International Scholar's Office, Student Placement, Work-Study Office, Human Resources and Payroll Office.
Provide tax guidance to foreign employees using GLACIER tax reporting system.
Handle GSR fellowships, stipends and fee remission eligibility and monitor when applicable.
Examine work-study funding and notify unit managers and supervisors of depleting work-study funds.
Onboarding and Benefits Coordination/Liaison
Provides comprehensive onboarding to new hires, rehires and transfers.
May provide analyses for human resources issues that are intermediate in scope involving employee benefits.
May develop the content of benefits orientation and conducts regular sessions when required.
Provides benefits counseling to employees and serves as a liaison with the Benefits Office.
Ensures all BELI codes are in compliance and reviews page center reports monthly, following up with all newly eligible employees.
Assist Generalists with Family Medical leave and Worker's Compensation document preparation and mailings.
Maintains leave and disability tracking roster.
Submit injury reports.
Records Management and Special Projects:
Handles highly sensitive and confidential information and effectively and collaboratively.
Manages BRS Records including personnel and medical files and ensures completeness and accuracy of all files.
Follows up to obtain completed documents when required
Responds to requests for records and coordinates personnel file reviews.
Provides project support for managers and HR Generalist 3 and 4 staff.
Conducts HR trends analyses and helps develop resulting recommendations.
Coordinates HR processes within the unit and looks for creative possibilities for continuous improvement of day-to-day operations.
Runs reports for clients upon request
Other duties/special projects as needed.
Ability to provide exceptional customer service in high volume, fast-paced, professional environment.
Has working knowledge of various areas of HR.
Knowledge of applicable state and federal laws and regulations.
Knowledge of basic relevant union/labor contracts.
Analytical skills to conduct analysis and develop recommendations.
Demonstrated organizational skills and problem-solving skills.
Experience working in a Talent Acquisition System and HRIS systems such as Peoplesoft or Oracle.
Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments.
Demonstrated ability to handle difficult or volatile situations/individuals effectively.
Possess a high degree of political acumen and awareness.
Proven experience exercising strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Strong organizational skills and ability to multi-task with demanding timeframes.
Must possess ability to work rapidly and accurately with pressure of competing deadlines and frequent interruptions in a fast-paced, constantly changing environment.
Must be able to lift 15-20 pounds.
Experience with or ability to learn UC Berkeley on-line systems including HCM, PPS/OPTRS, BAIRS, BIS, DSAS, PageCenter, and GLACIER.
Knowledge of Filemaker and Microsoft Office Suite, including Excel and Word.
Bachelor's degree in related area and/or equivalent experience/training equal to 2-3 years of experience in human resources.
Ability to learn or knowledge of campus policies and procedures and knowledge of functional areas including leaves of absence and payroll.
Ability to learn or possess basic knowledge of human resources policies, programs and University policies and procedures.
Working knowledge of or ability to learn the Campus Personnel Payroll System (PPS).
Licenses or certifications, if any:
PHR certification or professional HR Certificate is desired.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
This is a full-time, Career position.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.