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Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!
This full-time, 12-months per year Academic Human Resources Technician performs a wide variety of skilled and responsible technical duties in support of assigned human resources functions and services; serves as an information resource to District managers, staff, and faculty on the interpretation and application of Human Resources policies, procedures and applicable labor contract provisions; audits and ensures compliance with all applicable provisions in processing employment transactions; assists in the recruitment and selection for faculty positions.
The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.
As a confidential-designated staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.
Examples of Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.
• Serves as an information resource to District managers, staff and faculty on a variety of human resources programs and services; interprets, explains and independently applies Human Resources (HR) policies and procedures, contract bargaining agreements (CBAs) and federal/state laws and regulations for a wide variety of issues and fact circumstances; refers more complex and ambiguous issues/cases to more senior HR staff; develops recommendations to improve department processes and procedures.
• Coordinates pre- and post- job offer processes for new hires; reviews education and work experience and determines salary step placements in accordance with provisions of policy and CBAs; works with hiring managers to formulate and make job offers to successful candidates; responds to applicant and candidate questions, concerns and/or complaints; maintains the confidentiality of all recruitment and selection materials.
• Coordinates the onboarding process; prepares and processes new hire paperwork through NEOGOV; coordinates and conducts new-hire orientations; answers and explains employee questions regarding salary and step placement, work schedules, time-off benefits and leave provisions, professional development and other contract provisions; creates personnel files; and records and initiates creation of California Public Employees' Retirement System (CalPERS) and California State Teachers' Retirement System (CalSTRS) accounts.
• Pulls data from the Enterprise Resource Planning (ERP) system; makes complicated calculations and creates and processes forms for a wide variety of employment transactions such as: promotions; transfers; terminations; leaves; salary placements and advancements; changes in work assignment, work hours and position numbers; pay differentials and special pay assignments; out-of-class assignments; stipends; reclassifications; and other employee or position changes; maintains records and calculations for a variety of academic faculty employment provisions such as sabbaticals, alternative credit and length of service; reviews eligibility and processes, tracks and maintains records for temporary hourly employees to ensure they are working within day/hours limits; maintains personnel files, specialized records and record cards for leaves, salary placements and advancements; compiles and submits information for monthly human resources reports to the Board of Trustees.
• Assists in and provides a variety of support for recruitment and selection processes to fill District positions; participates in setting up appropriate processes in NEOGOV; screens applications for minimum qualifications; schedules, makes arrangements for and proctors tests; coordinates completion of selection recommendation folders; conducts pre-employment background and reference checks.
• Responds to employment verification requests involving employment history; responds to unemployment insurance claims; maintains and tracks annual performance evaluation schedules while adhering to CBA guidelines.
• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.
• Provides support in the District's collective bargaining process; provides technical input on contract language; conducts surveys for use in negotiations.
• Reviews and reconciles a variety of position control and salary placement and salary stipend data; calculates annual salary placements for educational administrators and salary step increases for adjunct faculty, reconciles placements with Payroll staff and drafts salary placement documents and other letters to employees.
• May represent the District at recruitment job fairs.
• Performs related duties as assigned.
EDUCATION AND EXPERIENCE
Completion of college-level coursework in Human Resources or a related field AND AT LEAST three (3) years of progressively responsible technical or administrative experience in human resources or payroll administration.
Please note:Equivalent to two (2) years of college coursework in Business, Human Resources, Public Administration, or a related field may be substituted for the experience on a year-for-year basis up to two (2) years.
Work experience in education.
• Basic principles, detailed practices and successful techniques in human resource management, including recruitment and selection programs, in a California community college.
• Processes and practices for maintaining employment test security and integrity.
• Modern office practices and equipment including computers, applicable software programs and the District's payroll system.
• District human resources policies and procedures and labor contract provisions.
• Applicable sections of the California Education Code and other federal, state and local laws, rules and regulations governing human resources management.
• General principles, practices and techniques of customer service and community outreach.
• Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation.
• Operations, uses and functionalities of NEOGOV and other standard human resources systems software.
• Research methods and data analysis techniques.
• Safety policies and safe work practices applicable to the assignment.
Skills and Abilities to:
• Understand, interpret, explain and apply District human resource policies and procedures, labor contract provisions and applicable provisions of the California Education Code and other legal requirements with considerable independence.
• Participate in conducting recruitment and selection processes for staff and faculty positions.
• Review candidates' minimum qualifications and develop accurate findings.
• Represent the District and department effectively with other departments, applicants and search and screening committees.
• Prepare and maintain accurate and complete files and records.
• Compose clear, concise and comprehensive analyses, correspondence, reports, presentations and other written materials from brief instructions.
• Establish priorities and work effectively and independently with many conflicting demands on time.
• Prepare and present periodic orientation and training sessions as directed.
• Communicate effectively, both orally and in writing, in individual and group sessions.
• Performs basic mathematical operations quickly and accurately.
• Understand and follow written and oral instructions.
• Operate a computer and use standard business software.
• Establish and maintain effective working relationships.
• Uphold the District's mission, values and objectives including equity and Guided Pathways.
• Support an inclusive work environment that fosters diversity, respect and engagement.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.
Starting Salary Range: $4,313 to $4,755 per month; maximum initial salary step placement on the confidential salary schedule is step 3. Full-time, 100% assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with evenings and weekends as required. Position scheduled to begin as soon as possible, pending continued Governing Board ratification. Salary is subject to proration based on beginning date of assignment.
Cabrillo College is an equal opportunity employer
Internal Number: 94940
About Cabrillo College
Cabrillo College empowers students to be effective communicators, critical thinkers, and responsible world citizens. With a commitment to quality and equity, we connect all learners to pathways that propel them from where they are to where they aspire to be, including: academic, personal, and career growth.