Primary Purpose: Under general direction of the Human Resources Manager on the Sacramento Campus, the Human Resources Representative will be responsible for performing a variety of duties in support of Human Resource functions within the areas of recruitment and hiring for staff, faculty, and temporary casual positions. Specific duties include facilitating all student, temporary casual, staff and faculty hires, job postings in the applicant tracking system (People Admin or system), ensuring compliance and timely processing through to hire through electronic personnel action forms (EPAF), providing training and support to users of People Admin, responding to requests for information, reviewing and maintaining accurate records and correspondence, collecting, analyzing, and compiling information, maintaining compliance with federal and state regulations and University of the Pacific's policies, and providing customer service to support the department's goals and objectives.
Essential Functions: 1. Serves as primary resource to departments at Sacramento Campus for student, temporary casual, faculty and staff recruitment and hires working in Banner and People Admin (ATS). Develops, facilitates and/or delivers training and presentation of documentation guides, job aids, checklists for resource materials for all stakeholders Provides guidance on University hiring processes for all stakeholders.
2. Provides support to hiring manager/search committee on recruitment process. Works with unit to facilitate entry of position description in People Admin and submission for approval to recruit according to appropriate workflows. Tracks the placement of job announcements, required AA/EEO recruitment forms and advertisements to draw a diverse and robust applicant pool. Screens applicants for minimum qualifications. Facilitates flow of applicants through People Admin to ensure timely notification to applicants and accuracy for AA/EEO reporting requirements. Monitors recruitment process to provide assistance as needed Ensures references checks, required AA/EEO forms and other requirements are completed and any concerns are discussed.
3. Leads People Admin, Recruitment and Hiring Creates ad-hoc reports, i.e time to fill, EEO, vacancies, applicants in process. Prepare training materials and conducts training opportunities for new and existing People Admin users. Troubleshoots system issues with People Admin administrator and supervisor for timely resolution of problems. Implements all changes to People Admin to ensure clear and smooth processes. Provides timely personal response to requests and inquiries regarding employment at the University. Facilitates all pre-screening criteria, EPAF entry into Banner and bi-weekly New Hire Orientation.
4. Initiate the termination processing and conducts exit interviews and manages the unemployment claims through EDD.
5. Performs a variety of day-to-day employment data management functions ensuring timeliness and accuracy of data in accordance and in compliance with established procedures. Maintains and updates employment data in the HR database for assigned employee groups. Performs daily and periodical data audits to ensure data integrity. Researches data discrepancies and performs applicable clean-ups, group data updates in the HR database. Distributes documentation guides, job aids, checklists for resource material for better data management process as needed. Participates in testing database upgrades, employment data management workflow and processes. Prepares ad-hoc reports as needed or requested.
6. Trains and assists departments, units, supervisors in EPAF origination and processing.
7. Facilitates the administration of the Departments day-to-day operations; maintains and updates employment records; provides front line customer service providing general information on employment, benefits, compensation and policies and procedures to faculty, staff, students and visitors. 8. Contributes to team effort by: Primary contact for phone support and general email box Participates in cross-functional teams and committees as appropriate. Maintains compliance with Federal and State regulations and University policy. Maintains accurate and confidential files. Responds to information requests in a timely manner via email, in-person, or telephone. Participates on various campus committees serving as a liaison between Human Resources and community. Completes special assignments and/or projects as required.
Minimum Qualifications: Knowledge of the recruitment, screening, interviewing and referral processes Knowledge of equal employment opportunity practices and federal and state affirmative action compliance requirements. Demonstrated experience in Human Resources. Skills to relay information to a wide variety of individuals in a clear and concise manner. Experience organizing, prioritizing and managing projects and workload to meet multiple deadlines. Experience composing and editing documents and correspondence for accuracy, consistency of format and grammar.
Preferred Qualifications: Bachelors degree in Human Resources, Business, Communications, or other related field or equivalent combination of education and/or experience. Experience using HRIS systems (i.e. Banner) Experience using Applicant Tracking System. Demonstrated ability to establish and maintain effective working relationships. Experience in conducting training and/or making public presentations. Knowledge of federal and/or state employment laws and regulations. Possesses strong interpersonal and organizational skills. Possesses strong verbal and written skills. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties require constant sitting and repetitive motion of hands and wrists. Constant communication using both spoken and written means. Frequent walking, standing and simple grasping. Occasional climbing stairs, walking across campus, stooping and reaching. May be required to lift up to 25 lbs.
Work Environment/Work Week/Travel: Work performed during standard business hours, may require additional hours to meet business needs. Occasional travel to distance campuses and required meetings and/or trainings.
Background Check Statement: All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
University of the Pacific is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.