We are searching for a motivated and detail oriented individual to join our Human Resources Shared Services Team. The Shared Services Core focuses on providing cost effective, operational and transactional services through a standardized model. We offer in-debth subject matter expertise and knowledge to ensure compliance with University policies.
Reporting to the Directors of Human Resources and Faculty Affairs, the Senior HR Generalist will perform human resource-related duties at an independent professional level and may carry out responsibilities in some or all of the following functional areas: employee relations, training, employment, labor relations, and affirmative action and employment equity programs. Working with partners across the organization the incumbent will be the lead administrative person involved in the on-boarding process. These partners include the Office of Faculty Affairs, the Human Resources office, Payroll and International and Immigration Affairs as well as the Medical Staff Office at New York Presbyterian Hospital.
Partners with faculty and employees and management to communicate various human resource policies, procedures, laws, standards and other government regulations.
Coordinates recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources.
Reviews applications and interviews applicants to match experience with specific job-related requirements.
Processes new hires in the various employee populations that make up the Shared Service Core.
Schedules in-person meetings, manages the I-9 process, coordination of pre-hire background checks, and ensures efficient on-boarding. May delegates some or all of these functions to other HR staff, as availability permits.
Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
Oversees the department's preparation and processing of payroll and time off tracking sheets.
Responsible for immigration-related needs of faculty and staff. Assists with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
Oversees processing of short-term visitors and student internship appointments.
Participates in regular meetings with Department Administrator(s), or designee(s), to review the status of Human Resource and Faculty Affairs transactions and requests.
Provides back-up and guidance to other shared services Human Resource generalists.
Conducts exit interviews, analyzes data and makes recommendations to the management team for corrective action and continuous improvement.
Proactively responds to employee relations issues such as employee complaints, harassment allegations and civil rights complaints.
Facilitates or provides training (including orientation) to the workforce.
Maintains and coordinates employee recognition programs.
Maintains working relationship with union officials and adheres to terms of labor contract by monitoring day-to-day implementation of policies concerning wages, hours and working conditions. Represents management in investigating, answering and settling grievances, by arranging and scheduling grievance hearings between union personnel, supervisor and the management team.
Conducts new-hire on boarding: Will function as the lead in credentialing all new faculty and nurses under the direction and guidance of the Directors of Human Resources and Academic Affairs.
Works with the Medical Staff Office to manage the credentialing process so that new faculty and nurses are able to on-board smoothly and function in the capacity for which they were hired.
Manages the reappointment process every year. Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines.
Bachelor's degree or equivalent in education and experience required and 3 years related experience.
Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
Strong analytical and tenacious problem-solving skills necessary
Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
Must be able to quickly acquire knowledge of University policies, procedures, and systems
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506841
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.