Executive Assistant to AVC-HR Chief People & Culture Officer (7384U) - 6165
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: March 6, 2020
People & Culture is valued as UC Berkeley's proactive people partner.
People & Culture Strategies:
Bring clarity and efficiency to HR processes and structures through cross-team collaboration and transparent communication.
Use development opportunities beyond training to create deeper engagement, higher trust, and better performance.
Apply Berkeley brand to developing a shared enterprise contributor mindset among all employees.
Support for AVCHR:
Oversees and ensures the daily administrative operations run smoothly for the office of the Assistant Vice Chancellor-HR.
Ensures accuracy and proficiency in all aspects of maintaining an executive calendar.
Functions as the gatekeeper, understanding the requirements of the AVC in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings.
Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy.
Responds to inquiries from faculty, staff, students and the public on behalf of the executive regarding campus operations, policies and procedures. Investigates issues and problems; drafts and prepare responses to urgent requests.
Also supports the Director of Strategy and Operations.
Supervises the Administrative Service Team at the Front Desk:
Provides oversight and guidance to the front desk staff on daily operational services. Includes IT support, facilities, transactions including purchasing and reimbursements, conference room management, and prioritization of work in support of clients.
Ensures the standard level of services are understood and performed by the staff and that cross training plans are developed and implemented.
Project and Facilities Management:
Manages projects within Central HR related to the functional areas as needed. These projects can be sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
Participates in the development and implementation of efficient and effective systems for managing information, projects and client services.
Implements related business processes.
Ongoing Professional Development.
Strong interpersonal, oral and written communication skills, as well as the ability to work effectively with staff, faculty, students, and external constituencies.
Ability to use high-level discretion and maintain a high level of confidentiality.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies.
Strong service orientation.
Strong advising, counseling, leading and decision-making skills.
High level of proficiency in the use of Microsoft applications, databases, electronic mail, and calendaring
Strong skills in analyses and complex problem-solving.
Ability to work independently and productively in a high-stress, fast-paced environment and successfully juggle multiple priorities.
Ability to multi-task with demanding timeframes.
Experience handling HR related matters in a large, complex organization.
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $55,400.00 - $80,400.00.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.