Position Description: Under the general direction of the Academic Personnel Manager, the Academic Human Resources Analyst is responsible for all personnel and payroll functions for a subset of the School's academic employees, including all Unit 18 non-Senate employees [Lecturers (14), Demonstration teachers (35), Supervisor of Teachers (2), and Substitute Teachers], Post-Doctoral Scholars (10-20 annually), Adjunct Instructors (200), and visiting academic titles (10-20 annually) [Visiting Graduate Researchers & Visiting Scholars] within the Graduate School of Education and Information Studies (GSE&IS). GSE&IS is comprised of two academic departments, 16 research centers, several faculty research projects, a lab school, and two partnership schools external to UCLA. The Academic Human Resources Analyst manages and executes all functions related to this subset of academic employees. This includes recruitment, appointment, on-boarding, subsequent personnel actions, and payroll processing. As needed, the Academic Human Resources Analyst will collaborate with internal and external departmental offices - such as Academic Personnel Office (APO), Dashew Center, and Employee and Labor Relations - to obtain appointment information and authorization.
The Academic Human Resources Analyst ensures the accurate and timely processing of payments and other personnel actions to comply with campus policy and federal employment regulations. The incumbent collaborates with GSE&IS Managers and Professional Staff in Human Resources, Fund Management, and the Business Office to ensure that the proper funding is being utilized, when applicable. This includes being responsible for maintaining accurate and current personnel information; assisting in the development and implementation of administrative and operational process and procedures to improve efficiency and productivity; developing departmental resources and trainings; and creating internal staffing reports for various uses. Additional duties include academic personnel/payroll data analysis and processing, faculty recruitment, academic personnel administration, managing visiting faculty, scholars, and postdoctoral fellow appointments.
The incumbent must be able to interpret policy, take initiative, make good judgement, and independently prioritizes work while maintaining confidentiality.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.