After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The Human Resources Clerk will provide administrative support related to onboarding over 500 instructors and other seasonal staff in anticipation of summer programs. The HR Clerk will be exposed to the hiring, onboarding, and background check processes at a large nonprofit and contribute to a mission-driven organization while gaining administrative experience. Regular tasks will include data entry, communicating onboarding instructions via email and phone, and digital file maintenance.
This is a temporary, part-time role (15-20 hours/week) that will begin in March (date is negotiable) through the end of June 2020. The exact days and times each week are flexible.
Major Duties and Responsibilities:
Track submission of documents; identify missing documents and incomplete onboarding requirements
Call and email instructors to offer support and instructions related to missing or incomplete items; respond to basic customer service inquiries
Enter data, such as background check clearance and completion dates, into staff checklists
Assist with data quality checks, such as identifying duplicate data
Complete I-9s with new employees
Maintain digital personnel files; organize paper files
Support team with scanning employment documents
Other duties as assigned
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit and work at a computer for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.
Knowledge, Skills and Abilities:
Excellent attention to detail and ability to reliably enter data
Ability to clearly relay step-by-step instructions via phone and email
Discretion to keep personnel data confidential
Commitment to providing respectful and empathetic customer service
Ability to work independently and in a collaborative setting
High school diploma required; some work experience or college coursework required
Some experience performing administrative work (e.g., data entry, basic office tasks) required
Basic experience using Excel, especially filtering data, is preferred
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.
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