Assists the Director of Administration in administering the Agency’s personnel program; focusing on recruitment, onboarding, policy implementation, affirmative action and employment law compliance.
DUTIES AND RESPONSIBILITIES
Assist department walk-ins and calls by answering questions, inquiries and providing information.
Compile benefit packages for orientations and explaining benefits to new hires during open enrollments and new hire orientations.
Update manuals as requested by Director of Administration.
Direct employees to Director of Administration for proper handling of employee relation issues, complaints and grievance procedures
Coordinate and provide recruitment function for all CASL open positions. Responsible to seek out new, innovative and cost effective ways to reach and recruit potential applicants (Responsible for identifying and implementing efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization).
Build applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, and internet sites; providing organization information, and opportunities; making presentations; maintaining rapport.
Responsible for all recruitment reporting and tracking and for the creation of meaningful recruitment outcomes, metrics, goals and reports.
Oversee and guide supervisors through recruitment, screening, interviewing and hiring process.
Review jobs with managers to ensure a complete and updated job description. Substantiates applicants' skills by administering and scoring tests.
Welcomes new employees to the organization and assist with paperwork and on-boarding.
Conduct reference, employment and education/licensure checks for all CASL new hires.
Conduct criminal background checks and fingerprinting for all CASL employees as well as reference check for interns and volunteers.
Avoid legal challenges by understanding current legislation regarding employment laws and enforcing regulations with managers.
Ensuring compliance with I-9 and auditing files quarterly.
Coordinate with benefits rep to put together off-boarding paperwork.
Schedule exit interview for employee with Director of Administration.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Submits employee data reports by assembling, preparing, and analyzing data and compiles and keep updated statistics for funding purposes.
Maintains employee confidence and protects operations by keeping human resource information confidential.
Provide clerical and administrative support to Director of Administration and assist with day-to-day operations of HR functions and duties.
Provide Director of Administration with any requests and/or phone inquiries regarding verification of employment for credit purposes and prospective job and student applicants.
Assist with maintaining employee handbooks, policies, company organizational chart, employee directory and other documents.
Process documentation and prepare reports relating to personnel activities as directed by Director of Administration.
Assist in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
Provide assistance to Director of Administration with coordinating HR projects (meetings, training, surveys, events, etc.)
A., B.S. is required. PHR preferred.
Four years of experience in human resources required along with current knowledge of employment laws, especially laws, regulations, and best practices applicable to hiring and recruitment.
Three years of recruitment experience (both exempt and non-exempt positions as well as sourcing bilingual candidates).
Strong knowledge in creative job posting and preliminary questions.
Basic computer skills, including: Internet, Microsoft Word, Excel, and PowerPoint.
Use and/or familiarity with ADP Time and Attendance, Talent Management software.
Must have good organizational and time management skills.
Excellent verbal and written communication skills.
Excellent interpersonal skills with good negotiation tactics.
Chinese language is not required
Required to frequently sit and walk for extended periods, and occasionally stand, bend, and crouch.
Required to occasionally reach, lift and/or move objects weighting in excess of 15 pounds.
Environment and Scheduling:
Work is performed during Agency business hours, Monday through Friday.
Work is performed in an administrative office setting.
Must have flexibility and be available to work additional hours as necessary.
CASL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ethnic or national origin, or any other status protected by State and Federal Law.
Internal Number: 3127910418
About Chinese American Service League
CASL is the largest, most comprehensive social service agency in the Midwest dedicated to serving the needs of Chinese Americans. For 40 years, we have welcomed all who walk through our doors regardless of backgrounds, lifestyles, and needs:
• Providing an educational and cultural foundation for our children
• Ensuring our seniors live full and independent lives with dignity
• Enhancing education and training for tomorrow’s workforce
• Strengthening families while honoring cultural heritage
• Securing our community’s housing and financial well-being
With more than 500 multilingual and multicultural professional and support staff — complemented by a team of over 250 dedicated volunteers — we offer our clients vital physical, economic, mental, and social support. Our $13+ million budget — which includes generous contributions from individuals, foundations, and corporate donors — supports programming that primarily serves immigrants who often lack formal education, possess few transferable job skills, and know little of the new world around them. Since many of these individuals do not speak English and sometimes have no family or friends in the area, CASL becomes their insta...nt family, friend, and teacher. With our support, CASL clients become thriving residents of the greater Chicago community, making valuable contributions as independent, productive members of society. In the words of one of those clients, “We had nothing but our dreams. The Chinese American Service League helped us realize them.”