The Department of Pathology and Cell Biology is currently seeking a Generalist with experience in Academic Affairs and Human Resources with the desire, skill, and knowledge to make a real, positive impact and help us to continue our standard of excellence. As part of a dynamic and high-performing team, this position uses strong interpersonal relationship skills to influence matrixed resources to complete critical, time-sensitive projects. Under the direction of the Academic Affairs Manager, this position will assist with managing academic activities including but not limited to coordinating the academic credentials for academic and clinical faculty, completing the full cycle onboarding for Postdoctoral Research Scientist, Fellows, Trainees, and Visiting appointments. Assist's with the medical staff appointments for all credentialed faculty, fellows, and others, as needed. Interprets operating and university policies; exercises independent judgment in resolution of credentialing issues.
Academic Affairs - 60%
Assists the manager in facilitating and tracking all aspects of appointments, promotions, reappointments, and credentialing for faculty (clinical and research), fellows, medical staff, and others.
Assists in the management of appointments of Officers of Research, which include new appointments, reappointments, and fellowship benefit allowances.
Process letter of non-renewal (LON) requests, stipend terminations and resignations.
Implement and maintain appropriate departmental policies and procedures related to executing the credentialing processes in accordance with Columbia University (CU) and Columbia University Irving Medical Center (CUIMC) and the College of Physicians and Surgeons (P&S) policies, government regulations and guidelines.
Generate credentials-related reports for senior leadership and managers.
Educates and informs faculty and division personnel about faculty affairs policies and procedures.
Assist the Chair's Office with the Committee on Appointments and Promotions (COAP) and the Tenure process.
Maintain the electronic faculty files, including licensure for compliance.
Serve as a liaison between the Department and New York-Presbyterian Medical Staff Administration, the Office of Faculty Affairs, and other external departmental academic offices.
Provide information to the departmental Billing Office about prospective Faculty appointments to the Billing & Coding Analyst for provider enrollment.
Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
Review, editing and posting of Faculty and Research positions in the University's Recruitment of Academic Personnel System (RAPS) and posting of job advertisements in outside sources/websites.
Maintain Postdoctoral Research Scientist, Faculty and Visa End Date databases and other databases related to Faculty Affairs as assigned.
Complete all housing allowance requests for Faculty.
Assists with the annual salary and zero-salary roster.
Other duties as assigned.
Education - 20%
Providing administrative support to the Residency/Fellowship Coordinator relating to the fellowship and residency programs and events.
Assisting in the recruitment process of residents and fellows, including scheduling and escorting during the resident interview season.
Backup reconciler for the purchasing card and assists with the processing of payments.
Human Resources - 20%
Serve as the first point of contact for questions relating to the departmental visa process.
Process initial and extension H1B, J1, B1/B2, Visitor visas for the department
Oversee the Short-Term Visitor Registration Process
Serve as a backup for the HR Generalist
Other duties as assigned
Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
Experience in Human Resources a plus, and experience working in a hospital healthcare environment.
Ability to be extremely well organized, with careful attention to detail and follow up
Strong oral and written communication skills.
Strong interpersonal skills with the ability to interact with all levels of faculty and staff.
Knowledge of computer programming, particularly in the development and implementation of databases.
Ability to manage several demanding projects simultaneously.
Word, Excel, Databases, and PowerPoint skills.
Ability to work in a fast-paced environment.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506105
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.