The HR Coordinator provides primary support for staff positions, and is also cross- trained to provide backup in other areas of HR, including faculty appointments. Specific duties include, but are not limited to:
Administrative support: Prepares written correspondence (e.g., offer letters, employment verifications, and communications). Maintains personnel files. Plan and organize content for the HR Newsletter.
Engagement initiatives: Develops, organizes and/or coordinates annual and ad hoc School programs and events to promote and support engagement and community building efforts, including the milestone recognition program and other special events; works with managers on planning and executing department events. Represents the School in engagement-related initiatives across the University.
Recruitment: Provides recruitment services to departments. Prepares and posts jobs. Identifies new and creative ways to leverage social media for recruitment and branding efforts, and builds diversity outreach efforts. Conducts pre-employment screenings, reviews resumes, interviews candidates. Works with hiring managers to schedule interviews, check references, disposition candidates and close out job requisitions. Meets with new staff to complete required paperwork. Assists departments with onboarding and orientation of new staff. Oversees and tracks the School's contingent labor workforce, including temporary hires. Works with staffing agencies on process, clearance and contracts. Oversees Work-Study programs and reviews contracts for partnering with other institutions, and coordinates University's Youth Protection/Minor program for the School.
Data Management/Record Keeping: Provides HRIS support. Using PeopleSoft, processes hires, job data changes, additional pay requests, and corrections to costing; coordinates payroll process and troubleshoots payroll issues for employees; audit information systems to ensure transactions have been entered appropriately; coordinates absence management and time reporting, and monitors, approves, and adjusts paid time-off and time sheets as necessary; uses other systems to support operational needs; assists with the preparation of HR metrics and reports using PeopleSoft and related tools; and coordinates performance evaluation process.
HR projects: Regularly collaborates with HR team and School departments to improve efficiencies, work flow, compliance with regulations; assists with the implementation of training and staff development; serves as HSDM representative on various School and University projects and committees; conducts and documents exit interviews; maintains and updates Human Resources web pages, and the People directory on the HSDM public website and the School's internet; as well as other projects as assigned.
The Harvard School of Dental Medicine values diversity among its staff, is committed to building a culturally diverse intellectual community, and strongly encourages applications from women and minorities.
The Harvard School of Dental Medicine is not able to provide visa sponsorship for this position.
Located in the heart of Boston's Longwood Medical Area, the Harvard School of Dental Medicine ranks as one of the preeminent dental schools in the country. Established in 1867, HSDM was the first dental school in the United States to be connected with a university and coordinated with its medical school. HSDM is the only school within Harvard University that has its own clinical facility and provides direct patient care. HSDM's vision is to set the standard of excellence in and to define the future of interdisciplinary dental education, state-of-the-art clinical practice, and cutting-edge basic, clinical, and translational research. With this vision as our guide, the School is dedicated to developing and fostering a community of global leaders advancing oral and systemic health. For more information about the Harvard School of Dental Medicine, please visit: http://hsdm.harvard.edu/.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Three years or more of human resources or related experience in an office environment, preferably in an academic setting. Education may count towards experience.
Bachelor's degree preferred; must be able to work well independently, with minimal supervision in a small office setting; excellent interpersonal and communication skills, both written and verbal; strong customer service skills; ability to be resourceful, proactive, take initiative, and anticipate and resolve problems; maintaining confidentiality and discretion as well as exhibiting good judgment are a must; exceptional organizational skills and attention to detail are necessary; ability to multi-task, prioritize and meet deadlines. Strong knowledge of Microsoft applications; strong computer skills are essential. Experience utilizing Harvard systems is helpful.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51535BR
About Harvard University School of Dental Medicine
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.