The HR Coordinator will provide support to the Benefits team by performing administrative duties of a complex and confidential nature in support of departmental activities as they pertain to employee benefits, payroll, and communications. Key deliverables will include: collaborating and communicating with individuals at all levels within and external to Vanderbilt University; conducting benefit orientation meetings as part of the new faculty and staff onboarding process; taking a key role in the annual open enrollment process, schedule on-site meetings serves as a coordinator with the tuition benefit vendor, etc.
Duties and responsibilities
Provides administrative support to the benefits team which includes but is not limited to: scheduling meetings, calendar management for the team, sorting and distributing mail, coordination of scheduling for new faculty and staff onboarding, etc.
Plans organize and manage resources to bring about the successful completion of unit project goals and objectives.
Event planning - determines content/details of the event including identifying and booking facilities, developing a communication plan with internal and external partners, staffing events, acts as a day of contact, etc.
Performs special projects and other duties as assigned.
Collaborates with internal human resources communications coordinator to deliver benefits information, update a website, and ensure presentations are up to date with correct information.
Drafts and edits benefits documents, presentations, and graphic displays.
Conducts research and provides supporting details for specific situations to the benefits team.
Supports and guides projects, including research, coordination with campus partners, providing updates and staffing meetings.
Monitors webinars and other professional development opportunities for the benefits team.
Stays up to date on legislation that may affect how the university administers benefits to faculty and staff.
Assists with the evaluation, assessment, and triage of customers' human resource needs in person, over the phone or via email.
Helps individuals improve their understanding of the benefit plans and how to access websites, materials and other sources.
Interacts and collaborates with individuals at all levels within the organization to provide detailed benefit plan responses, always paying close attention to the tone and content of any communication.
Presents benefit information at new staff orientation as scheduled and answers individual's questions regarding benefit options and participation.
Serves as a coordinator with the tuition benefit vendor.
Resolves escalated tuition benefit issues in concert with internal and external partners.
Stays up to date on legislation that may affect how the university administers tuition benefits to faculty and staff and suggests edits to the policy as needed.
Profile of an Ideal Candidate
Required Education: Bachelor's Degree or the equivalent, and one year of experience is required
Managing highly confidential information, records, and files
Proficient in the use of the Microsoft Office - including Outlook, Word, PPT, and Excel
Excellent time management skills with the ability to multi-task and deal with a high volume of tasks
Oracle experience is preferred
Basic understanding of ERISA, IRC, HIPAA, DOL, etc. is preferred
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 2000038
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.