Overview: This position is a member of the Department of Medicine Human Resources team at the University of Minnesota. The HR Generalist serves as a first level professional support and consultative resource for employees, managers, and other department personnel for all functional areas of human resources administration. The HR Generalist will collaborate with HR Partners on all employee groups. The HR Generalist’s primary role is to oversee all HR functions for their perspective employee groups: Post Doctorate Associates, Medical Residents, Medical Fellows, UNS Appointments, Graduate Assistants, Student, and Temp Casuals. The HR Generalist also administers and audits payroll, manages and processes appointment entry, and serves as a member of the Medicine recruitment team, supporting selection and hiring processes for those units they support.
Duties and Responsibilities include but are not necessarily limited to: HR Operations: HRMS, Payroll Processing & Compliance (30%) • Enter and maintain job, position, and compensation information of new, current, and terminated employees while ensuring compliance with applicable human resource related laws and U of M policies/procedures. • Serve as time and absence administration contact for all employee groups, which includes duties such as auditing records, communicating with supervisors and employees to revolve discrepancies, and consulting on related policies and procedures. • Audit HRMS data for accuracy and follow proper procedures to resolve discrepancies. • Participate in local and enterprise- level continuous improvement initiatives, feedback sessions, and process development. • Responsible for finding potential payroll discrepancies and resolve discrepancies or errors appropriately through analysis of problem and coordination with the payroll manager, employee and supervisors. • Enter payroll and audit pre-payroll confirmation reports, abstracts, and other records to assure accuracy and crosscheck entries done by other staff. • Maintains data integrity in HRMS by conducting routine audits and analyzing data; ensures changes are incorporated so systems are compliant with all payroll policies.
Talent Planning & Acquisition: Recruitment, Selection, Hiring and Onboarding (20%): • Provide consultation to unit hiring managers and search committees re: appointment types, appointment classifications, posting requirements and hiring processes. Develop recruiting strategies and assist with workforce planning. • Facilitate diversity analysis and discussions throughout the search processes. Share results and advise. • Incorporate diversity goals, past applicant source data, and sourcing strategies. • Review salary structure within the hiring department to identify pay equity issues. • Create and route job postings in the online employment system as well as background checks through the external vendor. Advise, train and troubleshoot on system access and processes for hiring managers and teams. Monitor and update applicant status. • Assist in all search process as needed. • Facilitate applicant communications. Review offer letters for internal policy compliance. • Develop and conduct new employee orientation. • Serve as a Department I-9 administrator.
Business Management (15%): • Assist HR Partners in providing guidance on classifications and/or salary ranges. • Assist supervisors in writing job descriptions and advocate for needs during comp and class review. • Collaborate with Program Directors and Coordinators on medical resident and fellowship appointments. • Administer and maintain processes and procedures to manage a variety of programs such as employee recognition, personnel file retention and contribute to process improvement in these areas. • Partner with HR leadership on continuous process improvement and strategic initiatives.
Employee & Labor Relations (10%): • Provide first level of interpretation of policies and procedures and collaborate with HR Manager and or supervisors on the resolution of more complex issues. • Coordinate performance review process for Post Doctorate.
Leave Administration: FMLA, Worker's Compensation, and other Leave Administration (10%): • Serve as main resource to managers and employees regarding FMLA and other leaves. • Communicate policies and procedures regarding state and federal laws (i.e. FMLA, FLSA, ADA, workers compensation) in addition to vacation/sick leaves and other leave administration. Keep up to date regarding updates or revisions in related laws or policies. • Ensure compliance and completion of FMLA and processes and documentation. • Collaborate with Program Directors and Coordinators to monitor and track FMLA and medical leaves, including intermittent leaves. • Communicates on-going expectations with employees on leave.
Other: (15%): • Provide ad-hoc reports and analysis and recommendations on HR data as requested. • Perceptive Content • Collaborate with DOM HR team on annual performance review • Other duties as assigned.
Required Qualifications: (Must be documented in application materials) • BA/BS degree in Human Resources or related field, or a combination of related education and professional HR work experience to equal four years. • Experience processing and auditing payroll • Experience handling confidential and time-sensitive materials • Experience interacting effectively and establishing cooperative working relationships with all levels in an organization • Must be a team player and able to work collaboratively with and through others • Track record of dedication to providing excellent customer service • Excellent oral and written communication skills • Experience prioritizing and multi-tasking in a fast paced environment • Experience with staffing and recruitment • Understanding of ADA, FLSA, FMLA, EEO and other general employment laws and any associated documentation and record-keeping • Proficient in Microsoft Office programs
Preferred Qualifications: • Experience with University HR policies and procedures • Human Resources experience in a clinical and/or research environment • Experience working in an academic environment with multiple employee groups to include union and non-union staff, faculty, professional and administrative, undergraduate and graduate students • Experience with PeopleSoft • Experience with payroll systems and with HRIS • Demonstrated ability/adaptability to learn new technologies/programs and train others on use of technology • Experience with FLSA, FMLA, and benefit administration • Human Resources certifications, such as PHR or SPHR
Internal Number: 335054
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.