Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies, the School of Medicine is seeking candidates to fulfill our HR/FA Administrator 1 position. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in human advancements. Our culture is fast paced, energetic and growing all of the time. We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:
Events and program for children, sports camps, tuition options
World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
Work/life and family friendly policies and reimbursement
Participation in Stanford's social responsibility and sustainable programs for a better world
A vibrant university culture that values the uniqueness of each individual
Description: Stanford University is seeking a Human Resources/Faculty Affairs Administrator 1 to provide human resources administrative support under the direct supervision of the manager/director, provide human resources administrative support. Act as the first point of contact for most human resources inquiries and serve as a resource to staff and faculty on human resources policies, procedures, and practices. About the Department of Pathology: Comprised of extraordinary faculty and staff, our mission is to improve the diagnosis, treatment and basic understanding of human disease. We accomplish this through our clinical services, research, and training the future leaders in pathology and related fields. A major focus of clinical research in the Department continues to be the correlation of patient outcome and treatment response with the diagnosis of human cancers. Everything we do is to provide the highest quality of pathology diagnostic services to the patients for whom we passionately care.
As a HR/FA 1 in the Department of Pathology at Stanford University, you will perform functions and activities to support the HR Team. You will work in Peoplesoft to process HR and FA transactions and assist with processing Visiting Scholar, Visiting Student Researcher, Undergraduate Visiting Student Researcher and Student Intern appointments. In addition to these duties, you will work with our Faculty Affairs team in making travel arrangements. You should be highly organized, extremely detail oriented, and be able to multi-task with ease. Regardless of your assignment, you'll be expected to demonstrate strong business judgment, professional etiquette, and have exceptional problem-solving skills. In addition to having a can-do attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.
Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
Maintain personnel and human resources related files.
Provide general administrative support for human resources staff.
Experience in PeopleSoft
Ability to work with confidential material
Enjoys a fast-paced environment
EDUCATION & EXPERIENCE (REQUIRED): Associate degree and two years of relevant experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Strong attention to detail and accuracy.
Ability to learn and apply general human resources policies using problem solving skills.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Ability to consistently follow through with projects and assignments and meet deadlines.
Excellent oral and written communication skills.
Strong and effective interpersonal and customer service skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.