The Zuckerman Institute supports interdisciplinary neuroscience research and discovery by scientists and scholars from across the University, and promises to be the most comprehensive Institute for brain science. Located in a state-of-the-art facility, approximately 50 independent world class labs are brought together to transform our understanding of the brain and the mind. For more information on the Institute, please view our website, https://zuckermaninstitute.columbia.edu/.
In the Institute's Department of Human Resources and Academic Affairs, our mission is to provide outstanding service to all our stakeholders while maintaining the highest level of collaboration, confidence, compliance and consistency in our work.
Working with the Senior Director, the candidate will serve as a principal liaison for ZI HR Operations, including projects and programs related to organizing and streamlining administrative and academic processes and policies, recruiting and onboarding, University compliance, ZI HR finance and operations as well as benchmarking and providing proposals for training and programming initiatives.
The candidate will provide consultation to ZI managers and employees on a wide range of HR policies and procedures. The Director is responsible for handling the day to day administrative operations and will take a lead role in streamlining HR processes with the goal to integrate with the Institute's Enterprise Operations projects related to Onboarding, Salesforce and CRM programs. This position will work collaboratively on a wide range of topics with ZI and University colleagues to continuously benchmark, evaluate and improve HR technology infrastructure to automate processes, implement web-based self-service features and minimize administrative overhead, and will recommend improvements and best practices.
The Director will take the lead in overseeing HR communications including creating and maintaining an HR website page to share University and ZI processes and procedures as a helpful up-to-date tool for ZI stakeholders, while creatively positioning HR within ZI. This position manages two officers of administration.
Lead the HR Project Management priorities, collaborating with ZI Enterprise Operations and CUIT as appropriate. Working with both CUIT and the ZI Project team, analyze processes, organize systems and make recommendations for improvements. Collaboratively develops an onboarding experience for new employees to ensure successful assimilation into their new ZI roles; ensure off-boarding and terminations are accurately managed.
Partner with ZI Finance on workforce planning, position management, payroll. Works closely with the Senior Director overseeing eComp and fiscal year end reappointment and academic cycle processes. Ensures hiring, reappointments and promotions are financially cleared, and implements best practices in areas of HR financial processes.
Work closely with the Senior Director on ZI faculty searches, including organization of searches, ad placement, search schedule, communications with the CEO and search committee. Will be the principal liaison with the search committee chair. Will have matrix oversight of senior administrative staff during the faculty recruitment process.
Counsels employees on University programs (especially Leave Management) policies and benefits through meetings, ad hoc requests and ZI Orientation. Designs website communications reflecting program highlights; advises and supports staff on appropriate policies and procedures.
Directs the HR Business Partner for Recruiting and Retention, re: administrative and non-union support staff recruiting; researches and stays abreast of talent needs and trends; develops strategies to ensure a diverse talent pool. Recommends policies and processes for staff screening and selection; ensure University, federal, state and local regulations are consistently met. Partners with the University to evaluate jobs, conducts market compensation analyses, analyze internal equity.
The Director is accountable for ensuring HR data accuracy and integrity, including employee records; will create a system to organize electronic files with the goal to eliminate paper records. Defines, develops and reports on metrics for HR data including headcount, turnover, staffing and compensation. Ensures HR compliance communications are current.
Ensure HR operations support is current, i.e. organization charts are accurate and up to date; oversee ZI website intranet information for relevancy, accuracy and helpfulness to stakeholders.
Analyze and recommend an organized tracking system for each area of HR, directing staff to implement and maintain these areas, i.e. recruiting, reappointments, visa processes, academic affairs, etc.; provide weekly update reports to the Senior Director with summarized accomplishments and challenges; continually review the recruitment process and propose new ideas to enhance recruitment and onboarding keeping abreast of technology and the future of work literature.
Manage labor relations and employee relations as needed, consulting with University partners and department leaders.
Additional projects as assigned.
Bachelor's degree required; At least 5 years related experience with a solid background in relationship management, strong operations and financial acumen.
Master's (MBA or JD) preferred. Familiarity with project management processes and technology fluency strongly desired. Must have a growth mindset and be able to work in a fast paced environment. Demonstrated strong communications skills - both oral and written - required, as well as the ability to collaborate with key stakeholders, especially faculty, and many different staff levels are necessary. Experience working in Human Resources and / or an academic environment desired. Must maintain superior levels of integrity and confidentiality. Experience in lean, six-sigma, process improvement.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 505701
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.