Educational Psychology is a large and complex Department in the School of Education and Human Development at the University of Minnesota. This position is the department’s liaison in all HR matters—an interactive role with administration, faculty, and students coordinating all aspects of the of human resources/payroll processes. The successful person must maintain strict confidentiality, demonstrate strong organizational skills, work independently to initiate and implement tasks, work cooperatively with the Financial Services accountant, utilize advanced math concepts to solve problems, and be able to manage personal and professional development. This person reports directly to the Administrative Director.
*This position is represented by the AFSCME Clerical Union.
Payroll Duties: (40%)
Initiate and administer online recruitment process such as advertising, establishing job descriptions and selection criteria, communicating with Human Resources and Compensation, creating requisitions and job postings, and gathering search materials through UMN Employment Site and external resources
Ensure HR Processes and documentation are completed for departmental hires (includes drafting appointment letters, mailing/emailing supporting documents to employees forsignature, assisting in visa application process if applicable, and completing I-9 and background check processes, and onboarding).
Communicate employment appointments to payroll (for entry) through the hiring system and understand/apply University requirements to update position management details, calculate/determine source and amounts of pay, and review weekly time sheets for accuracy.
Ensure sponsored appointments reflect the approved budget by working in close collaboration with FSO accountant
Responsible for complex research and instructional payroll for over 100 staff. Responsibilities include gathering information from outside departments, ensuring proper budget is charged, and calculating salary.
Reconcile the biweekly payroll abstracts, and inform both CEHD payroll and the Administrative Director of any errors found.
Human Resources Job Duties: (40%)
Draft offer letters on behalf of the department, ensuring signed copies are returned and forwarded to CEHD Human Resources, Meets with new hires, including undergraduate and graduate assistants, CSBU, P&A, and faculty employees to complete all new hire paper work including I-9, access tosystems, IDs,etc.
Provides administrative support for all faculty searches
Maintain personnel/payroll files for the department
Process FMLA documents, including filling out University forms, sending letters informing employees of rights under FMLA, communicate leaves with payroll Acts as backup for international visitor requests, scholars, and students VISA requirements and handle VISA applications, paperwork, and follow-up and communication with scholars regarding process
Maintains position management for the department, working with the Administrative Director and CEHD HR to create and make changes to positions
Administrative Support for Department and Programs: (15%)
Coordinates the complex process of annual merit review for the Department faculty and P&A, communicating instructions, deadlines, and oversight
Responsible for coordinating staff to complete all required training such as Sexual Misconduct, FERPA, etc.
Additional Duties: (5%)
Attend regular trainging and professional development opportunites
Serve as an additional recource or back up for other staff during times of high work volume, vacations, or other leaves
Complete other duties as assigned by Administrative Director, working independently to carry out tasks as required
High School Diploma/GED and four years related office experience. Training/education may be substituted for some of the years of experience.
Experience working with Microsoft Office and Google applications.
Evidence of experience in applying knowledge and skill to complete tasks with precision and timeliness.
Evidence of experience in a position required to handle a variety of tasks.
Experience with University systems such as EFS/PeopleSoft.
Advanced knowledge of Microsoft Excel, including using Excel to solve complex math concepts such as calculating salary distributions and effort.
Demonstrated ability to multi-task and use appropriate time management skills.
Demonstrated ability to work independently and as part of a team, including with diverse groups, such as staff, faculty and students.
Evidence of dependability, accuracy, attention to detail, and problem-solving skills.
Demonstrated excellence in communication skills, both in person and over the phone.
Experience handling confidential materials.
Background in Human Resources
Internal Number: 334603
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.