Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Human Resources and is located at West Campus.
This role focuses driving employee engagement and communications at Washington University, developing and planning initiatives, such as recognition programs, events and activities that support a positive employee experience. The employee engagement specialist reports to the Director of Employee Engagement and Communications and works to develop and carry out initiatives that build and reinforce a strong University-wide, inclusive culture and carry out Human Resources’ goals to provide resources, support and activities that enhance the overall well-being of employees. Employees are essential to helping the university achieve success and carry out our missions of research, teaching and patient care. This role plays a key role in supporting efforts to help employees bring their full selves to work and thrive, both personally and professionally.
PRIMARY DUTIES AND RESPONSIBILITIES:
In alignment with communications and engagement strategy, develop and plan a sustainable rewards and recognition program that acknowledges employees’ contributions. Assist director with research and make recommendations with regard to branding and recognition experience, award options, event plan, logistics, vendor options and best practices. Coordinate focus groups and feedback channels.
Develop and coordinate detailed plans that include logistics budgeting, space reservations, vendor management, program details, communication needs and other details. Use planning tools to track projects, proactively plan and manage event logistics. Use Excel to manage employee lists and data related to recognition and engagement activities.
Build relationships with university partners at schools, departments and with staff in executive leadership offices. Independently facilitate planning meetings with committees and volunteers. Manage large teams of employee volunteers to effectively support the rollout of engagement strategies and activities.
Plan and organize large-scale University-wide employee engagement initiatives, events and activities that span across all university schools, units and campuses. Initiatives include employee nights at signature St. Louis events, community engagement programs, celebrations, employee recognition, and other mission-driven, culture-building activities. Ensure tactics are in line with the strategic priorities, reinforce and carry out the university brand and culture, as well as focus on a positive employee experience.
Work with university and St. Louis community partners to build a robust employee engagement strategy that immerses employees in the university and St. Louis community via entertainment, culture, arts, sports, civic engagement, perks and other aspects that build school and citywide pride. Coordinate vendor relationships and university partnerships related to engagement activities. Follow university vendor management policies to build positive relationships with vendors that provide services, products and experiences for our employees.
Support director and HR team in carrying out employee listening mechanisms, such as focus groups, surveys, town halls and other outlets to ensure employee voice and stakeholders inform engagement, HR and university-level employee programming.
Actively support director to carry out the employee experience brand and strategy. Assist director in managing an integrated calendar of engagement activities. Research best practices in employee engagement and remain current on employee experience and engagement trends to properly support HR’s mission and plan to build a positive employee experience.
Perform other duties as assigned.
May include frequent travel between Washington University campuses, and transporting event-related materials
Bachelor’s degree plus years of experience in communications, employee engagement, marketing, event planning or related field, or equivalent combination of education and experience.
Bachelor’s degree; five years of experience preferred
Demonstrated effective organizational skills and ability to implement
Effective planning and project management skills to develop and track events and activities
Effective interpersonal and communication skills to build solid relationships and communicate with stakeholders, volunteers, vendors, colleagues and university partners
Ability to multi-task and manage priorities
Effective creativity and critical-thinking skills
Demonstrated attention to detail and effective proofreading skills to assist in writing and editing content for engagement initiatives.
Knowledge of Excel, project tracking tools, such as Microsoft Planner, Wordpress and Adobe Creative Suite
Enthusiasm for building employee engagement
Ability to make frequent travel between Washington University campuses, and transporting event-related materials
The hiring range for this position is $44,054 - $56,139 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Interested candidates should include a cover letter with their application materials.
You may combine your cover letter and resume as one document and upload as the resume attachment while applying in the system.
Alternatively, you may upload your cover letter and other documents after submitting the application by selecting "add attachment" on the My Activities page, accessible by clicking in the My Activities box on the upper right hand side of your home page at https://jobs.wustl.edu/.
Internal Applicant Instruction:
This position is grade G10.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.