Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Ophthalmology. This position is for the Medical School Campus. Occasional travel between campus locations is required.
Serves as the primary HR liaison supporting the Human Resources employee relations team.� Administers certain processes and required programs, such as employee leaves and accommodations and collaborates with HR Consultants and other HR team members. Responds timely to University manager and employee questions regarding policies, practices and procedures.
PRIMARY DUTIES AND RESPONSIBILITIES:
Serves as a first point of contact to answer basic policy questions for managers and employees throughout the University, triaging questions as necessary for the Employee Relations team. Monitors the joint e-mail boxes for questions and for accommodation requests associated with employee relations inquiries.
Maintains, coordinates and may assist in the facilitation of management training forums on Human Resource policies and management and leadership development. May serve as a backup for facilitating employee orientation programs, including New Employee, New Postdoctoral, and New Manager orientations. Ensures content is appropriately updated.
Supports Employee Relations by collecting information and evaluating various HR matters; provides input and contributes to identifying solutions to problems presented. May counsel department management and employees on less complex disciplinary matters, policy interpretation and application, training and other measures which address employee performance or conduct. Assists the Director of Employee Relations in developing project plans including project goals and outcomes, timelines, deliverables and cost implications where applicable. Provides project updates to departments and HR leadership as dictated by the project schedule. Ensures key stakeholders are well informed of project progress and deliverables.
Provides support to the Employee Relations team during the compliance investigation process, including participation in interviews, scheduling, record keeping, report preparation, tracking caseload statistics and administering case tracking system.
Provides support and development as needed for a talent acquisition process that integrates current department and market best practices. Works closely with leadership, hiring managers to implement and manage the talent acquisition process. Strategizes with teammates and recruiting manager to determine and accomplish recruitment goals.� Screens prior employees for rehire eligibility, and checks that transfer applicants have met transfer eligibility.� Ensures pre-employment screening tests and assessments are administered appropriately and assists hiring managers in evaluating and interpreting candidate results.� Performs employment reference checks and verifies required license/certifications on applicants.� Ensures drug screens and background checks are completed prior to start date if applicable.
Provides guidance and coaching for departmental compliance on employment laws/regulations and policies on recruitment, employment and hiring. Provides guidance to management regarding compliance with federal or university applicant screening and tracking requirements. Coordinates with financial administration to ensure successful completion of onboarding checklist and departmental induction.
May provide timely responses to, and file maintenance of unemployment information, minors on campus and other processes as assigned.
Facilitates FMLA leave in compliance with federal law and University policies. Determines FMLA eligibility for Faculty and tracks requests for department/systems while maintaining confidentiality and document security. Provides technical support and advice concerning various aspects of FMLA regulations and collaborates with Benefits and Payroll to coordinate employees’ benefits and applicability of University policies while on FMLA. Supports Employee Relations with complex FMLA cases.� Facilitates University non-FMLA Leave of Absence claims for employees and tracks requests for department/systems. Determines eligibility and compliance with University policies. Provides technical support and advice concerning various aspects of non-FMLA leave of absence policies and assists in coordination of employees’ return to work in accordance with ADA. Supports Employee Relations with complex ADA cases.
Performs other duties as assigned.
Three years of related HR experience.
Demonstrated effective verbal, written and interpersonal communication skills, including experience with influencing techniques and change management.
Knowledge and experience dealing with various employment laws.
Understanding of general human resources policies and procedures.
Success in building strong partnerships with internal customers.
Ability to work as a member of collaborative team.
Understanding of how human resource policies and practices impact general University business functions to meet needs of departments.
The hiring range for this position is $51,293 - $66,685 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.