The office of Human Resources and Equal Opportunity and Outreach invites applications for the position of Human Resources Assistant. The Human Resources Assistant coordinates the flow of incoming visitors by determining the nature of service, resolution of general inquiries or referring to the appropriate staff member. Assists with verification of hiring paperwork, benefit information and providing phone, email and mail support.
Essential Job Duties Include:
First point of contact for incoming visitors will receive, respond and resolve routine issues for HR/payroll services from faculty, staff and students. Answering telephone calls, reviewing and sorting mail, responding to emails, monitoring and responding to HR inbox emails, printing and distributing to appropriate area, triaging calls and taking messages as needed.
Verifying and completing I-9 verification information via I-9 Tracker system for all employees including staff, faculty and students, including resolving issues with validity of I-9 forms and follow-up as needed.
Processing incoming personnel action forms both electronic and paper for temporary and student hires, date stamping, ensuring proper documentation is provided, and emailing individuals as needed to ensure receipt of missing paperwork. Ensuring critical deadlines are observed. Maintain and monitor pending files and tracking system.
Receives and responds to inquiries regarding general HR, payroll and benefits.
Minimum Qualifications (Required):
Education: High School Diploma or G.E.D./equivalent
Experience: 3-5 years of administrative experience
Demonstrated ability to communicate effectively handling confidential information
Ability to work independently
Demonstrated experience with computerized office applications including word processing, and spreadsheets, Microsoft Office
Familiarity with PeopleSoft
Experience in Human Resources and Higher Education preferred
Notary Public preferred
Special Instructions to Applicants:
Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.
Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.
Internal Number: 503812
About University of Massachusetts Lowell
UMass Lowell is a public university committed to preparing our students for work in the real world? solving real problems and helping real people? by providing an affordable high-quality education.Whether you?re pursuing a career path or still searching for one, UMass Lowell is the ideal place to discover and achieve your purpose. Our campus is bursting with energy? enrollment is up, new academic programs are being launched, and new facilities are being acquired and are under construction. Most importantly, our students are more successful than ever thanks to highly accredited programs, our focus on experiential ?hands-on? learning, and personal attention from our accomplished and committed faculty and staff.