Human Resources Administrator 1 Job Family: Human Resources Job Series: Human Resources Job Code: 4701 Grade: F Exemption: Non-exempt
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
JOB PURPOSE: The Department of Mathematics, in the School of Humanities & Sciences seeks a dynamic Human Resources Administrator 1 (HR Administrator) to provide human resources support pertaining to department faculty, staff, lecturers, postdoctoral scholars, visitors, and temporary/casual employees.
Under the direction of the department manager, the HR Administrator will act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on University HR policies, procedures, and practices. Such duties include personnel administration, managing visiting scholars and postdoctoral scholar appointments, visa administration, and timecard administration and leave management.
This position is responsible for the overall documentation and processing of personnel and payroll transactions of the department. The HR Administrator will also coordinate the process of hiring, staffing and on-going human resources needs of department. He/she will work independently while acting as a liaison with other University offices including: H&S Dean's Office, H&S Service Center, Payroll Services, Dean of Research, Office of Postdoctoral Affairs, and Bechtel International Center.
The HR Administrator will handle highly confidential and sensitive information with tact and diplomacy. He/she will use a wide range of personnel management tools and reporting systems to address immediate needs of the department. Excellent organizational, oral and written communication and proven interpersonal skills are required. Candidate must exercise mature judgement and be able to work effectively under pressure. Working knowledge of Peoplesoft, GFS, Taleo, Labor Distribution, Oracle BI reporting is helpful, but not required.
Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
Maintain personnel and human resources related files.
Provide general administrative support for human resources staff.
MINIMUM REQUIREMENTS: Education & Experience: Associate degree and two years of relevant experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities:
Strong attention to detail and accuracy.
Ability to learn and apply general human resources policies using problem solving skills.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Ability to consistently follow through with projects and assignments and meet deadlines.
Excellent oral and written communication skills.
Strong and effective interpersonal and customer service skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
Certifications and Licenses: None
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Travel on campus to schools/units, out of town.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: School of Humanities and Sciences, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.