Stanford University is an employer of choice in the Silicon Valley, sitting next to, and interacting with, the world's pre-eminent high tech companies. We offer a variety of benefits beyond traditional vacation, medical, dental, retirement and savings options:
Tuition & Training Programs that benefit you and your dependents
Commuter programs including free Caltrain Go pass, BTA Eco Pass and ridesharing incentives
Year round art museums, musicals, plays and lectures
Over 100 annual University division I athletic events
Health Improvement Program classes, world-class recreation facilities, equipment rentals and exercise classes
Events and program for children, sports camps, tuition options
World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
Work-life integration, family friendly policies and reimbursement
Participation in Stanford's social responsibility and sustainable programs for a better world
The School of Medicine Human Resources Services Team (HRS) is in search of a candidate who is tech-savvy, motivated to accomplish tasks independently with minimal guidance, who is invested in maintaining a positive and productive work culture. Are you personable, proactive, and exude a high-level of customer service? Then bring your talent and passion and join us in providing human resources support to some of the brightest and advanced thinkers in the world. Join the Stanford School of Medicine Human Resources Group in leading and changing medicine as we know it today.
The Human Resources Assistant will report into the Directing Business Partner for HRS providing administrative and operational support to the HRS Team, and the Human Resources Group (HRG), when required. This is a dynamic work environment with minimal supervision requiring the qualified candidate to be highly organized, extremely detail oriented, and able to multi-task with ease. The HR Assistant will proactively solve problems and handle issues that arise seeking guidance when needed. Regardless of assignment, demonstrated strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills are expected.
Human resources transactional support.
Will advise departmental employment transaction originators on proper coding and other data points on transactions to assure compliance with School, University and payroll policy and regulation. Will audit completed transactions by running/reviewing activity reports. Resolves authority issues related to human resources administrative systems. Will be responsible for providing training to SoM staff on HRIS such as OpenText, PeopleSoft, BI, Axess. Assist with scheduling, organizing, and operating conferences, seminars, and events, including copying and distribution of materials and administering logistics.
Will assist with events such as the HRG Retreat, HRG Social and Supervisory Conference. Will also assist with scheduling interviews for the groups/units supported by HRS, and Employee & Labor Relations. Will prepare salary and bonus letters for clients supported by HRS and will assist with other human resources functions such as onboarding and off-boarding of employees for the Dean's units. Will assist ELR staff with all administrative requests including printing of reports, setting up appointments, requesting files from off storage location etc. Serves as a back-up for Axess Timecard review for HRG staff. Create complex reports and spreadsheets which may utilize specialized software and systems.
Serves as a back-up for ASR appointments which requires running reports on Academic Staff Research for compliance and audit purposes, reviewing the information entered in the FASA and PeopleSoft to ensure accuracy. This position will be located in Redwood City.
* - Other duties may also be assigned
Advanced Excel skills Knowledge of scripting Human Resources certification/knowledge Experience working in an educational institution
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions
CERTIFICATIONS & LICENSES:
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Location: Human Resources Services, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.